ADMINISTRATOR (EAST/UP TO $5K)

HR Factors Personnel Pte Ltd; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

HR Factors Personnel Pte Ltd is seeking an experienced office administrator to join on a 1-year contract, with renewal possibilities. You will manage visitor reception, coordinate travel for the R&D team, oversee MRO supplies, events, and documentation to keep operations running smoothly.

Responsibilities include handling calls, stock management, vendor onboarding, and ensuring policy compliance while supporting reporting and records standardization.

Qualifications

• 5+ years in office administration or supply chain.
• Experience with purchasing processes, quotations and pricing.
• Familiarity with vendor onboarding and qualification.

Responsibilities

• Manage phone calls, emails and correspondence, and host visitors.
• Order and manage MRO supplies including stationery and office equipment.
• Consolidate travel requests for the R&D team and coordinate bookings.
• Track and replenish stocks of office supplies and facility items.
• Operate printers and copiers to ensure functionality.
• Participate in planning and organizing company events.
• Ensure compliance with office policies and regulations.
• Support structuring and standardization of reports and records.
• Perform additional tasks to support office functions.

Skills

Office administration

Supply chain

Vendor onboarding

SAP

SAP Ariba

Microsoft Forms

Stock management

Event planning

Documentation

Tools

SAP

Ariba

Microsoft Forms

Job description

About the role

1 YEAR CONTRACT - SUBJECT TO RENEWAL/CONVERSION TO PERMANENT

You will manage visitor reception, coordinate travel and office supplies for the R&D team, support company events, maintain office equipment, and assist with documentation and reporting to ensure smooth office operations.

Key responsibilities

• Manage phone calls, emails and correspondence, and host visitors in service areas
• Order and manage MRO supplies including stationery, pantry items, and office equipment, conducting regular stock takes
• Consolidate travel requests for the R&D team and coordinate with Finance to book air tickets, hotels, and car rentals
• Track and replenish stocks of office supplies, refreshments, and facility items to maintain adequate inventory
• Operate and maintain office machines such as printers and copiers to ensure functionality
• Participate in planning and organizing company events as a member of the organizing committee
• Ensure compliance with company policies, rules, and regulations within the office area
• Facilitate the structuring and standardization of company reports, meetings, and records
• Perform additional tasks or projects assigned by material management to support office functions

About you

• Minimum of 5 years relevant experience in office administration or supply chain functions
• Experience with purchasing processes including quotations and pricing
• Familiarity with vendor/supplier qualification and onboarding processes
• Proficiency in SAP for purchase requisition creation, changes, deletions, release strategies, approval workflows, and vendor invoice processing
• Experience with SAP, Ariba, and Microsoft Form applications is advantageous
• Meticulous work approach and ability to work independently