Admin Executive

DORMITORY ASSOCIATION OF SINGAPORE LTD.; Singapore; On-site; SGD 27,000 - 45,000; Full time

Job summary

The Dormitory Association of Singapore Ltd. is seeking an Administrative Executive to help run Woodlands Recreation Centre efficiently. You will support documentation, records, meetings, and vendor coordination in a fast-paced environment.

The role requires a diploma or equivalent, 1–2 years’ admin/ops experience, strong English communication, and the ability to handle multiple tasks with attention to detail. Some evenings or weekends may be needed.

Qualifications

• Diploma in Business Administration or related field required or equivalent experience.
• 1–2 years of admin/operations/event support experience; fresh grads with internship welcome.
• Proficient in Microsoft Office; cloud filing familiarity a plus.
• Good written and verbal English communication; able to draft clear correspondence and minutes.
• Highly organized and detail-oriented; able to manage multiple tasks and meet deadlines.
• Able to work independently and as part of a team; service-oriented attitude.
• Willing to support events/on-site activities outside regular hours (evenings/weekends).
• Experience with procurement, vendor coordination or event logistics is advantageous.

Responsibilities

• Provide administrative support including documentation, records management and correspondence.
• Coordinate meetings, prepare meeting materials, take minutes and track follow-up actions.
• Support procurement and coordinate with vendors and service providers.
• Maintain organised digital and physical records for operations and compliance.
• Support day-to-day operational activities.
• Assist in logistics planning, registration management and on-site coordination when required.
• Assist in post-event reporting and documentation.
• Perform other ad hoc duties as required.

Skills

Meeting coordination

Minutes taking

Documentation

Records management

Procurement support

Vendor coordination

Event logistics

Team collaboration

Independent work

Multi-tasking

Education

Diploma in Business Administration

NITEC / Higher NITEC

Tools

Microsoft Office

OneDrive / SharePoint

Job description

Role Overview

The Administrative Executive supports the smooth running of Woodlands Recreation Centre by managing day-to-day administration, documentation and records, and by coordinating meetings, vendors and events. The role works closely with the WRC management team and is suited to someone who is organised, detail-oriented and comfortable in a hands-on, fast-paced operational environment.

Job Responsibilities

• Provide administrative support, including documentation, records management and correspondence.
• Coordinate meetings, prepare meeting materials, take meeting minutes and track follow-up action items.
• Support procurement and coordinate with vendors and service providers.
• Maintain organised digital and physical records for operational and compliance purposes.
• Support day-to-day operational activities.
• Support logistics planning, registration management and on-site coordination when required.
• Assist in post-event reporting and documentation.
• Perform other ad hoc duties as required.

Job Requirements

• Diploma in Business Administration, Office Management or a related field; candidates with a NITEC / Higher NITEC and relevant experience are welcome to apply.
• At least 1 to 2 years of experience in administration, operations or event support role. Fresh graduates with relevant internship experience are encouraged to apply.
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook), familiarity with cloud filing (e.g. OneDrive / SharePoint) is an advantage.
• Good written and verbal communication skills in English, with the ability to draft clear correspondence and minutes.
• Highly organised and detail-oriented, able to manage multiple tasks and meet deadlines.
• Able to work independently and as part of a team, with a positive, service-oriented attitude.
• Willing to support events and on-site activities outside regular hours, including some evenings or weekends, when required.
• Experience with procurement processes, vendor coordination or event logistics will be an advantage.