Admin Executive

PRECISE AUTO SERVICE; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

PRECISE AUTO SERVICE is seeking an organized Admin Executive in Singapore to manage daily office operations, keep financial records up to date, and liaise with clients. The role involves bookkeeping, data entry, and proactive client outreach.

Responsibilities include invoicing, payment tracking, and upkeep of customer records, as well as maintaining clear communications with management and clients. Proficiency in MS Office/Google Workspace is expected.

Qualifications

• Bookkeeping knowledge: basic accounting abilities, invoicing and spreadsheets.
• Excellent verbal communication and phone etiquette.
• High attention to detail and strong time management.
• Proficient in MS Office / Google Workspace.

Responsibilities

• Admin Support: manage day-to-day office operations and filing.
• Basic Bookkeeping: issue invoices, track payments, and log expenses.
• Customer Communication & Outreach: handle inquiries and schedule appointments.

Skills

Bookkeeping knowledge

Communication skills

Organizational skills

Technical skills

Tools

MS Office / Google Workspace

Job description

Role Overview

We are looking for an organized and proactive Admin Executive to handle daily office operations, basic bookkeeping, and direct customer outreach. You will play a key role in maintaining smooth administrative workflows, keeping financial records up to date, and ensuring clear communication with our clients.

Key Responsibilities

Administrative Support

• Manage day-to-day office operations, file management, and correspondence.

• Organize and archive company documents, contracts, and customer records.

• Assist management with scheduling, data entry, and ad-hoc operational tasks.

Basic Bookkeeping

• Issue invoices, payment receipts, and purchase orders accurately.

• Track incoming payments, follow up on overdue accounts, and update receivable logs.

• Process basic accounts payable, log daily business expenses, and file tax invoices.

• Prepare basic monthly expense reports for review by management.

Customer Communication & Outreach

• Conduct outbound calls to clients for payment reminders, service follow-ups, and appointment scheduling.

• Handle incoming customer inquiries via phone, email, or messaging channels in a professional manner.

• Update the customer relationship database with accurate notes following calls and interactions.

Requirements & Qualifications

• Bookkeeping Knowledge: Familiarity with basic accounting principles, invoicing, and spreadsheets (Excel/Google Sheets)

• Communication Skills: Excellent verbal communication and phone etiquette; comfortable making outbound calls.

• Organizational Skills: High attention to detail, strong time management, and ability to multi-task effectively.

• Technical Skills: Proficient in MS Office / Google Workspace.