ADMIN EXECUTIVE

BAKERY LABORATORY PTE. LTD.; Singapore; On-site; SGD 27,000 - 36,000; Full time

Benefits offered by this job

Performance Bonus

Company Transport

Job summary

Bakery Laboratory (BakeLab) is seeking an Admin Executive to handle all sales matters, documentation and logistics operations, reporting to the Sales Manager.

The successful candidate will manage invoicing, PO/DO/ND matching to ensure data integrity, coordinate logistics, file records, and liaise with other departments. The role offers Basic Salary plus a performance bonus and company transport; working hours are 8:30 am – 5:30 pm, Monday to Friday, with alternate Saturdays 8:30 am – 12:30 pm.

Qualifications

• 1–2 years of administrative experience; preferably in food/beverage/FMCG.
• Diploma or GCE A/ O Level in Business Administration or related field.
• Proficient in Microsoft Office (Excel and Word).
• High accuracy in documentation and strong organizational skills.

Responsibilities

• Invoicing: issuance of sales invoices.
• Order management: match PO against DO and ND for data integrity.
• Logistics coordination: oversee schedules and documentation alignment.
• Filing and record keeping: maintain comprehensive filing system for sales/POs/departments.
• Inter-department liaison: coordinate with departments to support customers and partners.

Skills

Accuracy

Organizational skills

Proactive mindset

Education

Diploma or A-Level in Business Administration

Tools

Excel

Word

Job description

Career Opportunity: Admin Executive (Sales & Logistics)

Bakery Laboratory (BakeLab) — A Member of Tomizawa Shouten Inc. (Japan)

Bakery Laboratory (BakeLab) established itself in 2000 as a premier trading company supplying key ingredients to the baking and food industry. In 2024, BakeLab joined the Japan-based Group Tomizawa Shouten Inc. (Est. 1919), enhancing our global reach and operational excellence.

We are currently seeking a meticulous and dedicated Admin Executive. The successful candidate will be responsible for all sales-related matters and other administrative tasks, including administrative support, documentation, and logistics operations.

Position Overview

• Position: Admin Executive
• Reporting to: Sales Manager
• Remuneration: S$2,400 – S$3,200 Monthly
• Benefits: Basic Salary + Performance Bonus + Company Transport
• Working Hours: Monday to Friday, 8:30 am – 5:30 pm; Alternate Saturdays, 8:30 am – 12:30 pm

Duties and Responsibilities

The successful candidate will be responsible for all sales-related matters, as well as documentation and operational processes, ensuring the smooth flow of documentation and overall operational activities.

• Invoicing: Responsible for the accurate and timely issuance of Sales Invoices.
• Order Management: Meticulously match Purchase Orders (PO) against Delivery Orders (DO) and Note of Delivery (ND) to ensure 100% data integrity.
• Logistics Coordination: Manage and oversee logistics to ensure smooth delivery schedules and precise documentation alignment.
• Filing & Record Keeping: Establish and maintain a comprehensive filing system for all sales, POs, and departmental records.
• Inter-departmental Liaison: Coordinate with various departments to support customers and partners in their sales, marketing, and communication needs.

Requirements

• Experience: Minimum 1–2 years of administrative experience, preferably in the Food, Beverage, or FMCG industry.
• Education: Diploma, or GCE ‘A’/‘O’ Level in Business Administration or a related field.
• Technical Skills: Proficient in Microsoft Office (Excel and Word).
• Competencies: High level of accuracy in documentation, strong organizational skills, and a proactive, take-charge attitude.
• Mobility: Company transport is provided from Joo Koon MRT to the office.

What We Offer

• Competitive Compensation: Basic Salary
• Rewards: Year-end performance-based bonus and incentives.
• Convenience: Company Transport provided for a seamless commute.
• Stability: A stable career path within a prestigious, established international group.