Sales Admin Executive | MNC | Basic + Bonuses

Dynamic Human Capital Pte Ltd; Singapore; On-site; SGD 45,000 - 49,000; Full time

Benefits offered by this job

13th month bonus

Job summary

Dynamic Human Capital Pte Ltd is seeking a Sales Admin Executive in Singapore to provide administrative and operational support to the Sales team, including pricing, quotations, reporting and cross-department coordination.

The role handles customer pricing, tender submissions and pricing updates in the ERP, prepares quotations, and generates daily to monthly sales reports; experience in F&B/food distribution is preferred.

Qualifications

• Diploma in Business Administration, Marketing, Sales Management, or related field

Responsibilities

• Provide administrative and operational support to the Sales team

Job description

Job Title: Sales Admin Executive

Food & Beverage / Retail Industry

About the Role

We're looking for a Sales Admin Executive to provide comprehensive administrative and operational support to the Sales team, covering pricing, quotations, reporting, and cross-department coordination.

Key Responsibilities

Sales Administration Support

• Provide administrative and operational support to the Sales team

• Prepare, update and maintain customer price lists per approved pricing strategies, promotions, and contracts

• Ensure pricing is accurately maintained in the ERP system and communicated to stakeholders

• Prepare and issue customer quotations accurately and on time

• Maintain documentation of quotations, pricing records, and commercial correspondence

• Coordinate and prepare tender submissions (documents, pricing schedules, supporting info) within deadlines

• Maintain an organised repository of tender documents, contracts, and pricing agreements

• Prepare business correspondence, presentations, reports, and other commercial documents

Sales Reporting & Analysis

• Generate daily, weekly, and monthly sales reports for management

• Analyse sales performance by customer, product category, salesperson, and business unit

• Prepare sales dashboards and business performance presentations

• Monitor sales targets and provide variance analysis against budgets/forecasts

• Compile customer sales history and product movement reports to support planning

• Assist management with sales forecasts, budgets, and business review reports

Pricing & Contract Administration

• Maintain customer pricing structures and implement approved price revisions on time

• Coordinate pricing updates with Sales, Purchasing, and Finance for consistency

• Maintain customer contracts and pricing agreements, ensuring validity and compliance

• Support contract renewals and monitor expiry dates

Cross-Functional Coordination

• Liaise with Sales, Purchasing, Finance, Warehouse, Logistics, and other departments

• Coordinate customer requests and ensure timely internal communication

• Support product launches and promotional campaigns with admin coordination

Data Management & Process Improvement

• Maintain accurate customer master data, pricing, and sales records in the ERP system

• Ensure data integrity through regular review and validation

• Identify process improvements and recommend system enhancements

• Participate in automation/digitalisation initiatives

Other

• Maintain confidentiality of customer, pricing, and commercial information

• Comply with company policies and internal controls

• Other duties as assigned

Requirements

• Diploma in Business Administration, Marketing, Sales Management, or related field

• Minimum 3 years' experience in Sales Administration, Commercial Support, or Sales Coordination

• Strong analytical and numerical skills; able to interpret sales data

• Proficient in MS Office, particularly Excel and PowerPoint; skilled in Power BI

• Excellent organisational and coordination skills

• Able to manage multiple priorities under tight deadlines

• Strong interpersonal skills, able to collaborate across departments

• Prior experience in the F&B/food distribution industry preferred

What's on Offer

• Up to SGD 3,800 x 13 months, plus variable bonus based on personal & company performance

• 5.5-day work week: Mon–Fri 8:30am–5:45pm, alternate Saturdays 8:30am–12:30pm