Admin Executive

SMM Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

SMM Pte Ltd in Singapore is seeking an Administrative Executive to provide essential administrative and operational support for daily office functions. You will help ensure smooth day-to-day operations and act as a liaison with internal project teams and Finance for invoices and billing.

The role requires meticulous organization, proactive work style, and the ability to work independently or in a team. You will manage documents, control inventories, monitor work orders, and maintain accurate

Qualifications

• Minimum 2 years of relevant administrative or office management experience.

Responsibilities

• Provide administrative and operational support to ensure smooth day-to-day office operations.
• Meticulous, proactive, and able to work independently as well as in a team environment. Required liaison with internal project teams and Finance department on invoices, billing & payment processing;
• Monitor Work Orders (WO) and ensure timely submission and tracking of Service Reports (SR).Manage and maintain the OneDrive filing system, ensuring accurate documentation and easy retrieval of records.
• Monitor office supplies and coordinate procurement and replenishment to maintain adequate inventory.Manage the issuance, tracking, and accountability of office equipment and assets.
• Coordinate meeting schedules, logistics, documentation, and support staff attendance, onboarding, and offboarding processes.
• Maintain a clean, organized, and efficient office environment while supporting other administrative duties as assigned

Skills

MS Office

OneDrive/SharePoint

Organization

Communication

Education

Diploma in Business Administration or related discipline

Tools

Microsoft Office suite

OneDrive/SharePoint

Job description

Summary

The Administrative Executive is responsible for providing administrative and operational support to ensure the smooth and efficient day-to-day functioning of the office

Responsibilities

• Provide administrative and operational support to ensure smooth day-to-day office operations.
• Meticulous, proactive, and able to work independently as well as in a team environment. Required liaison with internal project teams and Finance department on invoices, billing & payment processing;
• Monitor Work Orders (WO) and ensure timely submission and tracking of Service Reports (SR).Manage and maintain the OneDrive filing system, ensuring accurate documentation and easy retrieval of records.
• Monitor office supplies and coordinate procurement and replenishment to maintain adequate inventory.Manage the issuance, tracking, and accountability of office equipment and assets.
• Coordinate meeting schedules, logistics, documentation, and support staff attendance, onboarding, and offboarding processes.
• Maintain a clean, organized, and efficient office environment while supporting other administrative duties as assigned

Requirement

• Diploma in Business Administration, Office Administration, Human Resource Management, or a related discipline.

• Minimum 2 years of relevant administrative or office management experience.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Microsoft OneDrive/SharePoint or other document management systems.

• Experience in managing administrative records, work orders, inventory, and office assets.

• Strong organizational, coordination, and time management skills with the ability to multitask and meet deadlines.

• Good communication and interpersonal skills with the ability to work effectively with internal and external stakeholders.