Admin Executive (Ref 26167)

JOBLINE RESOURCES PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

JOBLINE RESOURCES PTE. LTD. in Singapore is seeking an organised administrative assistant to support daily office operations and meeting preparations. You will print and organise documents, manage OneDrive files, and help with calendar coordination.

The role requires attention to detail, proficiency with Outlook, and a willingness to learn quickly. Diploma/degree in office administration is preferred, with strong multitasking abilities.

Qualifications

• Diploma or degree in office administration or secretarial field.
• Proficient in Microsoft Outlook and basic admin tasks.
• Experience with document formatting and printing (landscape/portrait).
• Familiar with OneDrive for file management and sharing.
• Strong attention to detail and ability to learn quickly.
• Excellent multitasking and time-management skills.

Responsibilities

• Prepare the workspace and support simple office tasks.
• Review emails and identify meeting materials requiring printing.
• Print and organise meeting documents in advance.
• Upload and maintain files on OneDrive.
• Review calendars and support meeting preparations.
• Follow up on agendas for monthly one-on-one meetings.
• Manage calendar bookings and private appointments.
• Handle travel-related arrangements accurately.
• Ensure Travel Request Forms are completed and submitted on time.
• Assist with ad hoc administrative requests.

Tools

OneDrive

Job description

Responsibilities

• Prepare the workspace, including simple office support tasks.


• Review emails and identify meeting materials requiring printing.


• Print and organise meeting documents for upcoming meetings in advance.


• Upload and maintain files on OneDrive.


• Review the calendar and support meeting preparations.


• Follow up on agendas for monthly one-on-one meetings with direct report


• Manage calendar bookings and mark private appointments appropriately.


• Manage travel-related arrangements accurately.


• Ensure Travel Request Forms (TRFs) are completed correctly and submitted on time.


• Handle ad hoc administrative requests as needed.

Requirements

• Diploma/Degree with office administrative / secretarial experience.


• Proficient in Microsoft Outlook and basic administrative tasks.


• Comfortable with document formatting and printing (e.g., landscape/portrait settings).


• Familiarity with OneDrive for file management and sharing.


• Strong attention to detail.


• Positive learning attitude and ability to learn quickly.


• Excellent multitasking skills.

Licence no: 12C6060