accounts & admin executive

INSPIRED HOMES PTE. LTD.; Singapore; On-site; SGD 31,000 - 50,000; Full time

Job summary

Inspired Homes Pte Ltd. is seeking an Accounts & Admin Executive to manage daily accounting, project documentation and administrative operations. The role demands meticulous, organised and proactive performance and the ability to coordinate across teams.

You will handle Xero-based accounting, GST returns, payroll and CPF submissions, coupled with project records, invoicing and supplier communications. The position suits a detail-oriented professional who thrives in a fast-paced construction

Qualifications

• Experience in accounting and administration, preferably in the construction industry.
• Hands-on experience with Xero, GST, payroll and CPF submissions.
• Proficient in Microsoft Excel and Word.
• Highly meticulous, accurate and detail-oriented, especially in paperwork and financial records.
• Proactive, resourceful and analytical with good problem-solving skills.
• Strong organisational skills and ability to manage multiple priorities and deadlines.
• Able to work independently, take ownership and follow through until completion.
• Respectful and capable of working in a fast-paced environment.
• Good communication and interpersonal skills with a positive working attitude.
• Familiarity with MOM regulations and foreign worker administration is an advantage.
• Ability to communicate in Mandarin is preferred for liaison with Mandarin-speaking workers and suppliers.

Responsibilities

• Maintain accurate accounting records using Xero, including system setup, quotations, invoicing and payments.
• Handle Accounts Payable and Receivable, customer progress claims, collections and bank reconciliations.
• Verify supplier and subcontractor invoices, claims and supporting documents, and prepare payments for management approval.
• Prepare and submit GST returns, monthly payroll and CPF contributions.
• Maintain project expense records and prepare monthly financial and cost reports.
• Prepare, update and maintain project documents, contracts, quotations, purchase orders, invoices and records.
• Ensure all project and administrative records are accurate, properly filed and regularly updated.
• Respond promptly and professionally to calls, emails, WhatsApp messages and enquiries.
• Coordinate required work and administrative matters between departments, project teams, suppliers and subcontractors.
• Track outstanding documents, submissions, approvals, claims and deadlines, ensuring timely follow-up and completion.
• Handle MOM-related matters, work permits and foreign worker administration.
• Maintain an organised digital and physical filing system.
• Support general office administration and daily operations.

Skills

Attention to detail

Organisational skills

Proactive

Communication skills

Tools

Xero

Microsoft Excel

Microsoft Word

Job description

Accounts & Admin Executive

Company: Inspired Homes Pte Ltd
Industry: Construction / Landed Residential Design & Build
Employment Type: Full-Time (5.5 days)

Job Overview

We are looking for a highly meticulous, organised and proactive Accounts & Admin Executive to manage our daily accounting, project documentation and administrative operations.

The ideal candidate must have a strong sense of responsibility, excellent attention to detail and the ability to independently coordinate, follow up and ensure that outstanding matters are completed on time.

Key Responsibilities

Accounts & Finance

• Maintain accurate accounting records using Xero, including system setup, quotations, invoicing and payments.

• Handle Accounts Payable and Receivable, customer progress claims, collections and bank reconciliations.

• Verify supplier and subcontractor invoices, claims and supporting documents, and prepare payments for management approval.

• Prepare and submit GST returns, monthly payroll and CPF contributions.

• Maintain project expense records and prepare monthly financial and cost reports.

Project & Office Administration

• Prepare, update and maintain project documents, contracts, quotations, purchase orders, invoices and records.

• Ensure all project and administrative records are accurate, properly filed and regularly updated.

• Respond promptly and professionally to calls, emails, WhatsApp messages and enquiries.

• Coordinate required work and administrative matters between departments, project teams, suppliers and subcontractors.

• Track outstanding documents, submissions, approvals, claims and deadlines, ensuring timely follow-up and completion.

• Handle MOM-related matters, work permits and foreign worker administration.

• Maintain an organised digital and physical filing system.

• Support general office administration and daily operations.

Job Requirements

• Relevant experience in accounting and administration, preferably in the construction industry.

• Hands-on experience with Xero, GST, payroll and CPF submissions.

• Proficient in Microsoft Excel and Word.

• Highly meticulous, accurate and detail-oriented, particularly in paperwork, billings and financial records.

• Proactive, resourceful and analytical, with good problem‑solving skills.

• Strong organisational skills and ability to manage multiple priorities and deadlines.

• Able to work independently, take ownership and follow through on assigned matters until completion.

• Responsible, committed and comfortable working in a fast‑paced environment.

• Good communication and interpersonal skills with a positive working attitude.

• Familiarity with MOM regulations and foreign worker administration is an advantage.

• Ability to communicate in Mandarin is preferred for liaison with Mandarin‑speaking workers and suppliers.