Construction Admin & Projects Coordinator

INSPIRED HOMES PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Inspired Homes Pte Ltd is seeking an Admin Executive (Construction) to support daily office operations and active construction projects. The role focuses on meticulous documentation, coordination across internal departments, suppliers and subcontractors, and ensuring records are complete and up to date.

The successful candidate will be highly organized, proactive, and able to manage multiple tasks in a fast-paced environment, with Mandarin communication preferred to coordinate with

Qualifications

• Minimum Diploma or equivalent qualification.
• Experience in administration, preferably in construction/engineering.
• Proficient in Microsoft Excel, Word and general office apps.
• Highly meticulous and detail-oriented with paperwork/records.
• Proactive, responsible and resourceful with good problem-solving.
• Strong organizational skills and ability to manage multiple tasks and deadlines.
• Able to work independently with minimal reminders.
• Positive attitude with good communication and interpersonal skills.
• Comfortable in a fast-paced environment.
• Mandarin communication is preferred for coordination with Mandarin-speaking workers and suppliers.

Responsibilities

• Provide daily administrative support to management, project teams and site personnel.
• Prepare, update and maintain project documents, quotations, purchase orders, invoices, and reports.
• Assist in tracking project progress claims, billings and supporting documents.
• Maintain accurate data entry and update project and admin records.
• Organize digital and physical filing for contracts, drawings and correspondence.
• Coordinate work between departments, project teams, suppliers and subcontractors.
• Track outstanding documents, approvals, submissions, orders and deadlines.
• Prepare routine project status updates and meeting minutes.

Skills

Meticulous attention to detail

Organized

Proactive

Communication

Independent worker

Multitasking

Education

Diploma or equivalent qualification

Tools

Microsoft Excel

Microsoft Word

General office applications

Job description

Inspired Homes Pte Ltd is seeking an Admin Executive (Construction) to support daily office operations and active construction projects. The role focuses on meticulous documentation, coordination across internal departments, suppliers and subcontractors, and ensuring records are complete and up to date.

The successful candidate will be highly organized, proactive, and able to manage multiple tasks in a fast-paced environment, with Mandarin communication preferred to coordinate with