Construction Office Manager

zhengda corporation pte. ltd.; Singapore; On-site; SGD 100,000 - 134,000; Full time

Job summary

Zhengda Corporation Pte. Ltd. seeks an experienced Construction Office Manager to oversee office administration and the coordination of construction projects and sites in Singapore.

You will support project documentation, contracts, progress reports and scheduling, ensuring alignment between office, sites and authorities. The role requires a Master’s Degree in Construction Management or related field and at least 5 years in construction office management or project administration, with strong MS

Qualifications

• Master’s degree in Construction Management or related field is required.
• Minimum 5 years of relevant construction industry experience.
• Strong knowledge of project administration, site coordination and construction operations.
• Experience with contractors, consultants, subcontractors and authorities.

Responsibilities

• Manage the office administration and operational activities across the construction company.
• Provide admin support for construction projects: documentation, contracts, reports and schedules.
• Coordinate with Project Managers and site personnel to meet admin deadlines.
• Maintain and manage project documents: contracts, LOA, drawings, variation orders and safety records.
• Monitor deadlines, submissions and approvals for construction works.
• Coordinate manpower, site deployment and worker documentation.

Skills

Office administration

Project coordination

Contract documentation

MS Office

Communication

Education

Master’s Degree in Construction Management / related field

Job description

CONSTRUCTION OFFICE MANAGER

Job Scope / Responsibilities

• Manage and oversee the office administration and operational activities of the construction company, ensuring smooth coordination between the office, construction sites, project teams, subcontractors, suppliers and relevant authorities.
• Provide administrative and operational support for construction projects, including project documentation, contracts, progress reports, work schedules, manpower records and site-related correspondence.
• Coordinate closely with Project Managers, Construction Managers, Site Engineers, Site Supervisors and other construction personnel to ensure timely completion of project administrative requirements.
• Maintain and manage construction-related documents, including Project Contracts, LOA, drawings, method statements, site records, progress claims, variation orders, safety documents and other project documentation.
• Monitor project administrative matters, deadlines, submissions and approvals to support the smooth execution of construction works.
• Assist management in coordinating construction manpower, site deployment, worker documentation, work permits, accommodation and other manpower-related matters.
• Liaise with clients, consultants, contractors, subcontractors, suppliers and government authorities on matters relating to construction projects and site operations.
• Prepare and consolidate project reports, meeting minutes, progress updates and other management reports for construction projects.
• Assist the management team in monitoring project progress, construction costs, manpower requirements and administrative issues.
• Ensure proper filing, tracking and updating of all construction project records and documents.
• Support the management in resolving administrative and operational issues arising from construction sites and ongoing building projects.
• Perform other duties and responsibilities related to construction project management and office operations as assigned by the management.

Requirements

• Master’s Degree is REQUIRED in Construction Management, Civil Engineering, Building, Quantity Surveying, Project Management, Engineering Management or a closely related field.
• Minimum 5 years of relevant experience in the construction industry, preferably in a construction office management, project administration or construction management role.
• Strong knowledge of construction project administration, site coordination, project documentation and construction operations.
• Experience working with construction contractors, consultants, subcontractors and relevant authorities.
• Strong organisational, coordination and communication skills.
• Able to manage multiple construction projects and administrative matters simultaneously.
• Good knowledge of construction documentation, project procedures and contractual requirements.
• Proficient in Microsoft Office, including Word, Excel and PowerPoint.
• Able to work independently and coordinate effectively with construction project teams and site personnel.

Preferred Qualifications

• Master’s Degree in Construction Management / Civil Engineering / Building / Engineering Management is strongly preferred.
• Relevant experience with Singapore construction projects will be an advantage.
• Knowledge of Singapore construction industry requirements, procedures and regulatory requirements will be an advantage.