Admin Executive

POLIMECH ENGINEERING PTE. LTD.; Singapore; On-site; SGD 31,000 - 33,000; Full time

Benefits offered by this job

5-day work week

Good working environment

Career progression opportunities

Stable full-time position

Job summary

POLIMECH ENGINEERING PTE. LTD. in Singapore is looking for an Admin Executive to support daily office operations and payroll processing. The role requires handling inquiries, Work Permit documentation, AR/AP basics, GST, and invoicing with attention to accuracy.

The position is a full-time role based at Tagore, with Monday to Friday hours from 8:30am to 6:00pm and a 5-day work week. This opportunity offers a stable career path and a conducive working environment.

Qualifications

• Minimum 1 year of relevant administrative experience.
• Able to communicate effectively and reply to emails in English.

Responsibilities

• Handle general administrative duties and day-to-day office operations.
• Answer incoming phone calls and attend to general enquiries.
• Handle Work Permit applications, renewals and cancellations through MOM online portals.
• Prepare monthly payroll, including calculation of overtime and working days.
• Handle basic AR and AP duties.
• Prepare payment vouchers and supporting documents.
• Assist with GST preparation, including input and output tax information.
• Prepare invoices, delivery orders and service completion reports.
• Maintain and update employees’ leave, medical leave, absenteeism and attendance records.
• Monitor customer purchase orders and update records.

Job description

Admin Executive

Salary: $2,800 – $3,000 per month

Working Location: Tagore

Working Hours: Monday to Friday, 8:30am - 6:00pm

Work Week: 5 Days

Job Highlights

• 5-day work week
• Good working environment
• Career progression opportunities
• Stable full-time position

Job Responsibilities

• Handle general administrative duties and day-to-day office operations
• Answer incoming phone calls and attend to general enquiries
• Handle Work Permit applications, renewals and cancellations through MOM online portals
• Prepare monthly payroll, including calculation of overtime and working days
• Handle basic Accounts Receivable (AR) and Accounts Payable (AP) duties
• Prepare payment vouchers and supporting documents
• Assist with GST preparation, including compilation of input and output tax information from invoices and payment vouchers
• Prepare invoices, delivery orders and service completion reports
• Maintain and update employees’ leave, medical leave, absenteeism and attendance records
• Monitor customer purchase orders, update records in the system and forward to the respective teams
• Maintain proper filing and documentation of administrative and accounting records
• Perform other general administrative duties as assigned

Job Requirements

• Minimum 1 year of relevant administrative experience
• Able to communicate effectively and reply to emails in English
• Experience with payroll, AR/AP and basic GST documentation is preferred
• Familiarity with MOM Work Permit applications and processes is preferred