Junior Admin Assistant

POLIMECH ENGINEERING PTE. LTD.; Singapore; On-site; SGD 24,000 - 26,000; Full time

Job summary

POLIMECH ENGINEERING PTE. LTD. is hiring a Junior Admin Assistant in Singapore to support daily office operations and administrative tasks.

Training will be provided, and no prior experience is required, making it suitable for fresh school leavers. The role offers a 5-day work week with a focus on learning and growth, under guidance from senior staff. You'll assist with invoicing, HR-related records, payroll prep, and document management while developing communication and organisational skills

Qualifications

• Fresh school leavers are welcome to apply.
• No prior working experience required.
• Minimum secondary school education or equivalent.
• Able to communicate and write simple emails in English.
• Basic computer knowledge.
• Willing to learn.
• Responsible, organised and punctual.
• Able to work independently after training.
• Good attention to detail.

Responsibilities

• Assist with general administrative duties and day-to-day office operations
• Answer and direct incoming phone calls
• Perform data entry, filing, scanning and document organisation
• Prepare and print invoices, delivery orders, service completion reports and other documents
• Assist with updating employees' leave, medical leave, absenteeism and attendance records
• Assist with monitoring customer purchase orders and updating the system
• Assist with preparation and filing of payment vouchers and supporting documents
• Assist senior staff with Work Permit applications, renewals and cancellations
• Assist with payroll preparation, including checking of working days and overtime records
• Assist with basic AR/AP and GST documentation
• Maintain proper filing of invoices, payment vouchers and company records
• Provide general administrative support to the team
• Perform other general administrative duties as assigned

Skills

Communication skills

English writing

Attention to detail

Time management

Willingness to learn

Education

Secondary education or equivalent

Tools

MS Office

Job description

Junior Admin Assistant (Training Provided)

Salary: $2,170 - $2,300 per month
Working Location: Tagore
Working Hours: Monday to Friday, 8:30am - 6:00pm
Work Week: 5 days

Job Highlights

• 5-day work week
• No prior experience required
• Training will be provided
• Good working environment
• Career progression opportunities
• Suitable for fresh school leavers

Job Responsibilities

• Assist with general administrative duties and day-to-day office operations
• Answer and direct incoming phone calls
• Perform data entry, filing, scanning and document organisation
• Prepare and print invoices, delivery orders, service completion reports and other documents
• Assist with updating employees' leave, medical leave, absenteeism and attendance records
• Assist with monitoring customer purchase orders and updating the system
• Assist with preparation and filing of payment vouchers and supporting documents
• Assist senior staff with Work Permit applications, renewals and cancellations
• Assist with payroll preparation, including checking of working days and overtime records
• Assist with basic AR/AP and GST documentation
• Maintain proper filing of invoices, payment vouchers and company records
• Provide general administrative support to the team
• Perform other general administrative duties as assigned

Job Requirements

• No prior working experience required
• Fresh school leavers are welcome to apply
• Minimum secondary school education or equivalent
• Able to communicate and write simple emails in English
• Basic computer knowledge
• Willing to learn
• Responsible, organised and punctual
• Able to work independently after training
• Good attention to detail