Admin Executive

Creative Technology Ltd.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Creative Technology Ltd. is seeking a hands-on Admin Executive to support end-to-end administrative and operational functions across sales support, procurement, finance coordination, and office operations.

You will manage end-to-end admin operations including procurement, claims processing, vendor communication, travel logistics, and staff purchases, ensuring smooth workflows and accurate documentation in a fast-paced environment.

Qualifications

• Diploma or equivalent in Business Administration or related field.
• 1–3 years of experience in administrative, operations, or office support roles.
• Experience in procurement, documentation, or finance coordination is an advantage.

Responsibilities

• Manage end-to-end admin operations, including claims processing, procurement (Purchase Requisition/PO), and documentation.
• Support sales and finance workflows by preparing, tracking, and submitting claims, invoices, credit notes, and approvals.
• Coordinate procurement processes, including Purchase Requisition creation, PO issuance, and vendor communication.
• Handle office administration, including vendor setup, name card requests, and internal coordination.
• Manage staff purchases and assets, including sourcing, approvals, tracking, and proper documentation.
• Arrange business travel and logistics, including flight bookings, accommodation, itineraries, and claims.
• Oversee special operational tasks, such as scrap sales, disposal coordination, and vendor management.
• Arranging courier, such as Fedex and DHL
• Provide ad‑hoc and backup support for management, events, and operational needs.

Skills

Organisational skills

Attention to detail

Process orientation

Coordination & stakeholder management

System proficiency

Communication

Problem solving

Adaptability

Education

Diploma in Business Administration

Tools

ePurchase Requisition system

Microsoft Excel

Databases

Job description

We are looking for a hands‑on Admin Executive to support end-to-end administrative and operational functions. This role plays a key part in ensuring smooth workflows across sales support, procurement, finance coordination, and office operations.

Key Responsibilities

• Manage end-to-end admin operations, including claims processing, procurement (Purchase Requisition/PO), and documentation.
• Support sales and finance workflows by preparing, tracking, and submitting claims, invoices, credit notes, and approvals.
• Coordinate procurement processes, including Purchase Requisition creation, PO issuance, and vendor communication.
• Handle office administration, including vendor setup, name card requests, and internal coordination.
• Manage staff purchases and assets, including sourcing, approvals, tracking, and proper documentation.
• Arrange business travel and logistics, including flight bookings, accommodation, itineraries, and claims.
• Oversee special operational tasks, such as scrap sales, disposal coordination, and vendor management.
• Arranging courier, such as Fedex and DHL
• Provide ad‑hoc and backup support for management, events, and operational needs.

Requirements

• Diploma or equivalent in Business Administration or related field
• 1–3 years of experience in administrative, operations, or office support roles
• Experience in procurement, documentation, or finance coordination is an advantage

Skill Set

• Strong organisational skills with the ability to manage multiple tasks and deadlines
• High attention to detail, especially in handling financial and approval documents
• Process‑driven mindset with understanding of workflows (Purchase Requisition → PO → Invoice → Payment)
• Good coordination and stakeholder management across internal teams and vendors
• System proficiency (e.g. ePurchase Requisition systems, databases, Microsoft Office – especially Excel)
• Clear communication skills with strong follow‑up and accountability
• Problem‑solving and adaptability in a fast‑paced environment