Admin Executive

Moët Hennessy; Singapore; On-site; SGD 35,000 - 45,000; Full time

Job summary

A luxury beverages company in Singapore is seeking an Admin Executive to provide dedicated administrative and operational support to the President’s Office and HR Department. The ideal candidate will have a Bachelor's degree in Business Administration or HR, proficiency in Microsoft Office and Concur, and strong organizational skills. This 12-month contract role involves coordinating budgets, managing calendars, and supporting HR initiatives. Join a team passionate about excellence and craftsmanship in a dynamic environment.

Benefits

Career development opportunities

Diverse and inclusive teams

Sustainable practices commitment

Qualifications

• Experience supporting senior executives in a corporate environment.
• Strong skills in managing multiple priorities and tasks.
• Ability to handle confidential information discreetly.

Responsibilities

• Provide administrative support to the President's Office and HR department.
• Prepare and submit expense claims and manage travel arrangements.
• Coordinate HR newsletters and assist with HR trainings.

Skills

Organizational skills

Detail-oriented

Strong verbal communication

Proficiency in Microsoft Office Suite

Analytical skills

Education

Bachelor's degree in Business Administration or Human Resources

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Concur

Canva

SharePoint

Job description

Overview

Position

The Opportunity…

At Moët Hennessy, We Don\'t Just Create Exceptional Experiences – We Live Them.

For generations, our 27 Maisons, including Dom Pérignon, Veuve Clicquot, and Hennessy, have defined luxury. Now, it\'s your turn. Imagine a career fueled by passion and creativity, where you redefine what\'s possible. We seek individuals who thrive in collaborative environments, sharing our love for craftsmanship, elegance, and integrity. We celebrate diversity and the pursuit of excellence.

We\'re thrilled to announce the opening for Admin Executive. As the Admin Executive, you will provide dedicated administrative and operational support to both the President’s Office and Human Resource Department. This role plays a key part in ensuring seamless coordination across HR initiatives, executive activities, and office operations within a dynamic environment. The ideal candidate is polished, resourceful, and detail-oriented, with strong organizational, presentation, and analytical skills.

This is a 12-month contract role.

Responsibilities

How you will contribute…

• Administrative Support
• Prepare and submit Concur expense claims for Regional President and HR team in accordance with finance cut-off dates.
• Use Concur Travel to obtain quotations for flights and hotels and complete all travel bookings and visa arrangements for Regional President and HR team.
• Set up new vendors in the system, and ensure all required documentation is accurately completed for regional people agenda (eg events, leadership summit, legal, CSR, special projects)
• Liaise with vendors on invoicing and payment matters to ensure timely processing.
• Track and reconcile monthly administrative and expenses for both President, HR and Facilities/Office budgets.
• Use Excel to monitor and approve department budgets, track spending, and prepare simple financial summaries (as requested by finance)
• Manage calendar invites for key APAC events and meetings
• Provide administration support to APAC Business Development Director as required

• Presentation & Meeting Support
• Support preparation of APAC events; agenda, invites, guest participation, co-ordinate logistics, rehearsals, logistics, gifts etc.
• Co-ordinate with Social Committee on office events and activities
• Help with preparation of presentations and materials as required

• HR Support
• Manage APAC HR calendar
• Coordinate the monthly HR newsletter, including content gathering, editing, and design (using Canva)
• Support the coordination and logistics of HR and office events (e.g., monthly birthdays, quarterly HR gatherings, and visitor itineraries)
• Create and update organization charts on HR SharePoint
• Assist in the preparation and organization of HR trainings, including scheduling, room setup, materials, and participant communication
• Coordinate MH employee list for Maison sales

Profile

We are looking for unique and amazing talent. Join us if you have…

• Bachelor\'s degree in Business Administration, Human Resources, or a related field preferred
• Proven experience in an administrative support role, ideally supporting senior executives in a corporate, multinational environment
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), with strong Excel skills
• Experience with expense management (e.g., Concur) and travel booking platforms
• Familiarity with design tools (e.g., Canva) and SharePoint
• Exceptional organizational skills and meticulous attention to detail
• Strong verbal and written communication abilities
• Proactive, resourceful, and capable of managing multiple priorities
• Ability to handle confidential information with discretion

Additional Information

When you join Moët Hennessy…

• You embark on a career journey with the leaders of luxury wines, champagnes, and spirits, within the prestigious LVMH Group.
• You enter a world of possibility where career development opportunities across our 5 global regions and within the entire LVMH Group are unmatched.
• You join a passionate workforce within our internationally diverse and inclusive teams, exploring the rich heritage of our Maisons and shaping the next chapter of our story
• You discover our essential relationship with our terroirs and the soils that define our products. Through our Living Soils Living Together program, we are committed to regenerating soils, reducing climate impact, and empowering communities for a sustainable future.
• You will share in our passion for hosting, the art of living, and creating products that celebrate life’s most memorable milestones, always experienced through responsible tasting.

Ready for a world of possibilities? Discover Moët Hennessy today!