Admin Executive

EXCEL M&E ENGINEERING (S) PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

EXCEL M&E ENGINEERING (S) PTE. LTD. is seeking a diligent Project Coordinator to support construction and interior fit-out projects.

You will coordinate permits to work, manage scheduling of manpower, and liaise with project teams, subcontractors, suppliers and clients to ensure smooth operations. You’ll also verify workers’ claims and receipts, handle purchase orders and invoices, and assist project managers with daily administrative tasks to enhance project execution and communication.

Qualifications

• 2–3 years of admin or project coordination experience.
• Familiar with construction, renovation, M&E or interior fit-out processes and site procedures.
• Proficient in Microsoft Office for documentation and communication.

Responsibilities

• Support construction and interior fit-out projects by coordinating permits and scheduling manpower.
• Liaise with stakeholders, subcontractors, suppliers and clients to facilitate operations.
• Verify and consolidate workers' claims, expenses and receipts for accounts submission.
• Manage purchase orders, delivery orders, invoices and admin documentation.
• Assist project managers with daily operations and communication.

Skills

MS Office

Admin coordination

Communication

Job description

Job Summary

Support construction and interior fit-out projects by coordinating permits, scheduling manpower, liaising with stakeholders, managing financial documentation, and assisting project managers with daily operations and administration.

Responsibilities

• Apply for and coordinate Permits to Work (PTW) and maintain Risk Assessment (RA) documentation to ensure compliance with site safety requirements
• Arrange worker deployment and manpower scheduling to optimize site productivity and meet project timelines
• Coordinate daily site activities by liaising effectively with project teams, subcontractors, suppliers, and clients to facilitate smooth operations
• Verify, calculate, and consolidate workers' claims, expenses, and receipts for accurate submission to the Accounts Department
• Manage purchase orders, delivery orders, invoices, and general administrative documentation to support project financial and operational processes
• Assist project managers with daily operational and administrative tasks to enhance project execution and communication

Required competencies and certifications

• Minimum 2-3 years of relevant administrative or project coordination experience
• Familiarity with construction, renovation, M&E, or interior fit-out processes and site procedures
• Proficient in Microsoft Office applications (Excel, Word, Outlook) for documentation and communication
• Ability to work independently and coordinate with multiple project teams to meet project objectives

Preferred competencies and qualifications

• Experience in construction, renovation, M&E, or interior fit-out environments to better understand project requirements
• Strong organisational skills, attention to detail, and multitasking ability to manage diverse administrative and coordination duties
• Proactive and responsible approach to managing daily administrative and site coordination matters with minimal supervision