Admin Executive

POHLECT PTE. LTD.; Singapore; On-site; SGD 28,000 - 31,000; Full time

Job summary

POHLECT PTE. LTD. is seeking an Admin Executive to support daily administrative operations in Singapore.

You will handle phone inquiries, assist with Work Permit processes, participate in payroll tasks, and manage AR/AP and GST documentation. This role requires clear communication, attention to detail, and the ability to work independently in a fast-paced office environment. The position offers a stable full-time role with a 5-day work week, normal business hours, and a competitive salary.

Qualifications

• Minimum 1 year of relevant administrative experience.
• Able to communicate effectively and reply to emails in English.
• Experience with payroll, AR/AP and basic GST documentation is preferred.
• Familiarity with MOM Work Permit applications and processes is preferred.

Responsibilities

• Handle general administrative duties and day-to-day office operations.
• Answer incoming phone calls and attend to general enquiries.
• Assist Senior Executive Work Permit applications, renewals and cancellations through MOM online portals.
• Assist Senior Executive with monthly payroll, including calculation of overtime and working days.
• Handle basic Accounts Receivable (AR) and Accounts Payable (AP) duties.
• Prepare payment vouchers and supporting documents.
• Prepare invoices, delivery orders and service completion reports.
• Maintain and update employees' leave, medical leave, absenteeism and attendance records.
• Monitor customer purchase orders, update records in the system and forward to the respective teams.

Skills

English communication

Attention to detail

Independent worker

Education

Secondary school education or equivalent

Tools

Microsoft Office

Job description

Admin Executive

Salary: $2,500 - $2,800 per month

Working Location: Tagore

Working Hours: Monday to Friday, 8:30am - 6:00pm

Work Week: 5 Days

Job Highlights

• 5-day work week
• Good working environment
• Career progression opportunities
• Stable full-time position

Job Responsibilities

• Handle general administrative duties and day-to-day office operations
• Answer incoming phone calls and attend to general enquiries
• Assist Senior Executive Work Permit applications, renewals and cancellations through MOM online portals
• Assist Senior Executive with monthly payroll, including calculation of overtime and working days
• Handle basic Accounts Receivable (AR) and Accounts Payable (AP) duties
• Prepare payment vouchers and supporting documents
• Assist Senior Executive with GST preparation, including compilation of input and output tax information from invoices and payment vouchers
• Prepare invoices, delivery orders and service completion reports
• Maintain and update employees' leave, medical leave, absenteeism and attendance records
• Monitor customer purchase orders, update records in the system and forward to the respective teams
• Maintain proper filing and documentation of administrative and accounting records
• Perform other general administrative duties as assigned

• Minimum 1 year of relevant administrative experience
• Able to communicate effectively and reply to emails in English
• Experience with payroll, AR/AP and basic GST documentation is preferred
• Familiarity with MOM Work Permit applications and processes is preferred
• Minimum secondary school education or equivalent
• Basic computer skills, including Microsoft Office
• Responsible, organised and able to work independently
• Good attention to detail