Admin Executive

Brick Base Pte Ltd; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

Brick Base Pte Ltd in Bedok East Singapore is seeking an Admin Executive for a full-time role. You will support day-to-day office operations, coordinate schedules, and ensure processes run smoothly.

You should have 1-3 years of admin experience, strong organizational skills, and proficiency in Microsoft Excel and Word. English communication must be excellent, with confidentiality and accuracy across systems.

Qualifications

• Completed secondary education or equivalent qualification.
• 1-3 years of administrative or office support experience.
• Strong organisational and time management skills.
• Excellent written and verbal English; proficiency in other languages is a plus.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.

Responsibilities

• Managing general office administration including scheduling, correspondence, and record-keeping
• Coordinating meetings and events, including preparing agendas, booking venues, and managing logistics
• Processing and maintaining documentation, including filing systems and database updates
• Providing support to multiple departments and senior staff members as required
• Answering incoming calls and managing enquiries in a professional manner
• Ordering and maintaining office supplies and equipment
• Assisting with financial administration tasks such as invoicing, expense tracking, and purchase order processing
• Performing data entry and maintaining accurate records across various systems
• Supporting the organisation with special projects and ad-hoc tasks as needed

Skills

General administration

Time management

Communication skills

Team collaboration

Education

Secondary education

Office management qualification (advantage)

Tools

Microsoft Excel

Microsoft Word

Job description

About the role

Brick Base Pte Ltd is seeking an Admin Executive to join our team in the Bedok East Region on a full-time basis. This role is crucial to the smooth operation of our organisation, providing essential administrative support that enables our teams to focus on core business activities. As an Admin Executive, you will be the backbone of our office operations, managing day-to-day administrative tasks and ensuring our workplace runs efficiently and professionally.

What you'll be doing

• Managing general office administration including scheduling, correspondence, and record-keeping

• Coordinating meetings and events, including preparing agendas, booking venues, and managing logistics

• Processing and maintaining documentation, including filing systems and database updates

• Providing support to multiple departments and senior staff members as required

• Answering incoming calls and managing enquiries in a professional manner

• Ordering and maintaining office supplies and equipment

• Assisting with financial administration tasks such as invoicing, expense tracking, and purchase order processing

• Performing data entry and maintaining accurate records across various systems

• Supporting the organisation with special projects and ad-hoc tasks as needed

What we’re looking for

• Completed secondary education or equivalent qualification; a relevant administrative or office management qualification would be advantageous

• 1-3 years of experience in an administrative or office support role

• Strong organisational and time management skills with the ability to manage multiple priorities effectively

• Excellent written and verbal communication skills in English; proficiency in other languages is a plus

• Proficiency in Microsoft Office Suite, particularly Excel and Word

• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately

• Strong attention to detail and accuracy in all work undertaken

• Positive, proactive attitude with a willingness to learn and take on new responsibilities

• Ability to work collaboratively with colleagues across different departments

What we offer

• Competitive salary commensurate with experience and qualifications

• Full-time employment with a stable, professional working environment

• Opportunities for professional development and skills advancement

• A supportive team culture that values collaboration and employee wellbeing

• Standard employment benefits in accordance with local regulations

• Convenient location in the Bedok East Region with good transport accessibility

About us

Brick Base Pte Ltd is a dynamic and growing organisation committed to delivering excellence in our sector. We pride ourselves on maintaining a professional, collaborative workplace where employees are valued and supported to achieve their best. Our team is composed of dedicated professionals who work together to drive success and innovation. We believe in creating an inclusive workplace culture where every team member contributes to our collective achievements and growth.