ADMINISTRATION MANAGER

SUGAM INTEGRATED SERVICES PTE. LTD.; Singapore; On-site; SGD 70,000 - 95,000; Full time

Job summary

SUGAM INTEGRATED SERVICES PTE. LTD. is seeking an organized Administration Manager to lead daily administrative operations and streamline workflow across departments.

You will oversee office administration, develop SOPs, and ensure data confidentiality and compliance. The role requires 3–5 years in office administration with 1–2 years in a supervisory capacity, and a Diploma or Bachelor’s in Business Administration, Management, or HR.

Qualifications

• Minimum 3–5 years in office administration or business operations, with 1–2 years in supervision/management.
• Experience managing administrative budgets, office operations, and vendor contracts.
• Diploma or Bachelor’s Degree in Business Administration, Management, HR, or related field.

Responsibilities

• Plan, direct, and oversee daily administrative workflows and office facilities.
• Develop, implement, and review SOPs and company policies to improve efficiency.
• Manage documentation, record-keeping, corporate filing, and data confidentiality.

Skills

Organizational skills

Problem-solving

Multitasking

Communication

Interpersonal skills

Microsoft Office

Google Workspace

Administrative software

Education

Diploma or Bachelor's in Business Administration/Management/HR

Tools

Microsoft Office

Google Workspace

Administrative enterprise software

Job description

About the Role

We are looking for an organized, proactive, and detail-oriented Administration Manager to lead and streamline our company’s daily administrative operations. In this role, you will oversee office administration, establish efficient workflow processes, coordinate cross-departmental operations, and support key corporate compliance, procurement, and vendor management functions to ensure overall business efficiency.

Key Roles & Responsibilities

• Office Operations & Workflow Management:

  • Plan, direct, and oversee daily administrative workflows, office facilities, and support services to maintain a seamless working environment.

  • Develop, implement, and review administrative standard operating procedures (SOPs) and company policies to enhance operational efficiency.

  • Manage documentation, centralized record-keeping systems, corporate filing, and data confidentiality in accordance with organizational guidelines.

• Vendor, Facility & Procurement Management:

  • Oversee office facility maintenance, lease agreements, utilities, and equipment upkeep.

  • Supervise office procurement, including purchasing supplies, stationery, equipment, and administrative services, ensuring cost-effectiveness and budget compliance.

  • Manage vendor relationships, negotiate service contracts, and evaluate vendor performance.

• Corporate Compliance & Cross-Functional Support:

  • Liaise with internal stakeholders, external vendors, and regulatory bodies to ensure corporate and statutory compliance.

  • Assist management with the preparation of internal reports, administrative budgets, presentations, and meeting coordination.

  • Support basic HR administrative coordination, onboarding documentation, and license renewal processes where required.

• Team Leadership & Supervision:

  • Guide, mentor, and supervise administrative executives and support staff, fostering teamwork and professional accountability.

  • Evaluate team workload, assign administrative duties, and monitor deliverable timelines.

Job Requirements

• Experience:

  • Minimum 3 to 5 years of proven experience in office administration or business operations, with at least 1 to 2 years in a supervisory or managerial capacity.

  • Demonstrated track record in managing administrative budgets, office operations, and vendor contracts.

• Qualifications:

  • Diploma or Bachelor’s Degree in Business Administration, Management, Human Resources, or a related field (equivalent practical experience will also be considered).

• Skills & Competencies:

  • Strong organizational, problem-solving, and multitasking abilities with high attention to detail.

  • Excellent written and verbal communication and interpersonal skills to engage stakeholders across all levels.

  • Proficiency in office productivity tools (Microsoft Office / Google Workspace) and familiar with administrative enterprise software.

  • High degree of integrity, discretion, and reliability when handling confidential business information.