Corporate Event Executive [Stat Board | Central]

PERSOL OUTSOURCING SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

PERSOL OUTSOURCING SINGAPORE PTE. LTD. is seeking an energetic Event Management Executive to coordinate end-to-end event logistics, liaise with internal and external stakeholders, and manage AV setups and supplier relationships.

The role involves managing RSVPs, venue bookings, and procurement for catering, gifts, and live stations. You will contribute to post-event reviews and ensure smooth on-site execution.

Qualifications

• Diploma required or equivalent; 2+ years of relevant experience is a plus.
• Meticulous with details, strong communication and interpersonal skills.
• Able to work in a fast-paced, challenging environment.

Responsibilities

• Be the main point of contact for event requests.
• Sit in for pre-event discussions with internal stakeholders.
• Source, shortlist and recommend suppliers/vendors within budget.
• Support event procurement (catering, gifts, live stations).
• Prepare approvals and ensure sign-offs before purchases.
• Proficient in Canva for EDMs.
• Coordinate venue bookings and stakeholders’ calendars.
• Plan programs and secure necessary approvals.
• Manage RSVP via FormSG and post-event feedback.
• Handle approvals for clearances, catering and visitors as needed.
• Assist in VIP food purchasing.
• Manage event logistics queries by email.
• Prepare daily event forecasts for relevant departments.
• Support on-site operations during events.
• Liaise with AV team for AV setup.
• Schedule maintenance of meeting room equipment.
• Train stakeholders on AV usage.
• Quality checks on digitized records vs paper copies.
• Move physical files between offices.
• Provide event management support including printing materials and setup.
• Assist visitors/contractor clearance as needed.
• Handle any ad hoc duties.

Skills

Event coordination

Vendor relations

Communication skills

Attention to detail

Canva

AV basics

Procurement support

Education

Diploma (any discipline)

Tools

FormSG

Canva

AV equipment

Job description

Join Our Team: Event Management Executives Wanted!Be Part of Exciting Events, Coordinate with Diverse Teams, and Create Memorable Experiences!

Job Description

• Be the main point of contact for event requests

• To sit in for any pre-event discussions with internal stakeholders

• To source, shortlist and recommend suppliers/vendors according to budget given

• To support the procurement process for the events (e.g. catering, gifts, live stations)

• Preparing approvals and ensures that approvals are sought before arranging for any purchases

• To be proficient in Canva (doing up of EDMs)

• Coordinate booking of venues and internal stakeholders' calendars for the event arrangements

• To be able to plan out the program based on the purpose of the event and to seek the necessary approvals prior

• Manage RSVP via FormSg (e.g. collating dietary requirements/menu selection)/registrations, collate post-event feedback/after-action review (AAR)

• To do all the necessary building clearances, catering and visitors for events (if needed)

• Assist in purchasing food for VIP

• Manage queries related to event logistics and booking requests via email

• Assist in the preparation of daily event forecasts to be communicated to relevant departments

• Support on-site operations during events, ensuring smooth execution

• Liaise with the AV team for the setup of AV system when required

• Scheduling of meeting room equipment maintenance with vendor

• Train internal stakeholders on use of AV system

• Perform quality checks on digitized records against the physical copies to ensure readability on the digitized records

• Shift physical files between nearby office buildings

• Provide event management support e.g. coordination with all internal and external stakeholders (i.e. staff, vendors, speakers, and suppliers), preparation and printing of materials, event set up and logistical support for the event

• Assist with visitors/contractor clearance to event venue (if any)

• Any other ad hoc duties assigned

Job Requirement

• Min Diploma in any discipline with min 2 years of relevant working experience would be an added advantage

• Meticulous with details, good communication and interpersonal skills

• Able to work in a fast pace and challenging environment

Working Hours

• Mondays to Fridays, 8:30am - 6pm (1hr lunch break)

• City Hall MRT