Admin & Documentation Executive

ASCENDZE PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

Ascednze Pte Ltd in Singapore seeks an organized administrative assistant to manage quotations, purchase orders, delivery orders, and invoices, while maintaining a digital filing system. You will coordinate document processing with internal teams and handle daily admin tasks to support office operations.

The role requires strong skills in Excel and Word and the ability to work in a digital, paperless environment, with emphasis on accuracy and data integrity across records.

Qualifications

• Demonstrate strong organizational skills and attention to detail to ensure accuracy and completeness of tasks.
• Proficient in Microsoft Excel and Word for document creation and management.
• Work effectively in a digital, paperless environment to support document control and communication.

Responsibilities

• Prepare accurate quotations, purchase orders, delivery orders, and invoices to support business operations.
• Maintain and organize documents in a digital filing system for easy retrieval and compliance.
• Verify accuracy and proper filing of records to ensure data integrity.
• Coordinate document processing with internal teams to facilitate smooth workflow and timely completion.
• Perform daily general administrative tasks to support office efficiency.

Skills

Organizational skills

Attention to detail

Administrative support

Communication

Tools

Microsoft Excel

Microsoft Word

Google Drive

ERP systems

Job description

Company Overview

Ascednze Pte Ltd provides high-tech automation engineering solutions focused on robotic applications. We develop skills through on-the-job training and deliver innovative services to meet customer expectations, driving business transformation to increase revenue and reduce costs.

Job Summary

You will prepare and manage key documents such as quotations, purchase orders, delivery orders, and invoices while maintaining a digital filing system. You will coordinate document processing with internal teams and perform general administrative tasks efficiently.

Responsibilities

• Prepare accurate quotations, purchase orders (PO), delivery orders (DO), and invoices to support business operations
• Maintain and organize all documents within a paperless digital system to ensure easy retrieval and compliance
• Verify accuracy and proper filing of all records to maintain data integrity
• Coordinate document processing with internal teams to facilitate smooth workflow and timely completion
• Perform daily general administrative tasks to support office efficiency and operations

Required competencies and certifications

• Proficiently use Microsoft Excel and Word to create and manage documents and spreadsheets
• Work effectively in a digital and paperless environment to support document management and communication
• Demonstrate strong organizational skills and attention to detail to ensure accuracy and completeness of tasks
• Manage daily administrative duties responsibly and efficiently to maintain office productivity

Preferred competencies and qualifications

• Experience using cloud storage solutions such as Google Drive or ERP systems to enhance document accessibility and collaboration