Document Control Assistant (ISO Documentation)

ALLNAMICS (INTERNATIONAL) PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Allnamics International Pte Ltd in Singapore is seeking an organized administrator to manage company documents and records to support ISO compliance, ensuring accurate filing, version control, and controlled distribution while providing essential administrative support for daily office operations.

You will maintain document registers, ensure up-to-date revision histories, assist in audits, and help implement the ISO documentation system to uphold quality management across the organization.

Qualifications

• Prior experience in document control or administrative work is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook) to manage documents and communications.
• Good organisational and filing skills with strong attention to detail.
• Able to maintain confidentiality and work independently to meet deadlines.

Responsibilities

• Maintain and control company documents following control procedures.
• Organize, file, and maintain electronic and hardcopy records for retrieval and audit readiness.
• Ensure documents are numbered, version-controlled, and updated.
• Distribute and retrieve controlled documents between departments to maintain workflow.
• Archive obsolete documents and maintain revision records.
• Prepare, scan, copy, print, and compile documents as required.
• Follow up with departments to collect completed forms and records.
• Maintain document registers and verify records are complete for management review.
• Assist in preparing documentation for management reviews and audits.
• Support ISO documentation system implementation and maintenance.
• Perform data entry and maintain accurate records for data integrity.
• Assist with general administrative duties to support daily office operations.

Skills

Attention to detail

Organizational skills

Independent worker

Confidentiality

Tools

Microsoft Office

Job description

Company Overview

Allnamics International Pte Ltd, based in Singapore since 2012, specializes in pile testing using advanced quasi-static methods. It serves public works, housing, schools, and private projects, offering expertise in pile integrity, bearing capacity, and stiffness testing.

Job Summary

You will manage and control company documents and records to support ISO compliance, ensuring accurate filing, version control, and distribution while providing administrative support to maintain smooth office operations.

Responsibilities

• Maintain and control company documents following document control procedures to ensure compliance and accuracy
• Organize, file, and maintain both electronic and hardcopy records for easy retrieval and audit readiness
• Ensure documents are properly numbered, version-controlled, and updated to reflect current information
• Distribute and retrieve controlled documents to and from relevant departments to maintain workflow continuity
• Archive obsolete documents and maintain document revision records for historical reference
• Prepare, scan, copy, print, and compile documents as required to support departmental needs
• Follow up with departments to collect completed forms and records to ensure documentation completeness
• Maintain document registers and verify that records are complete and up to date for management review
• Assist in preparing documentation for management review and compliance audits to support ISO standards
• Support the implementation and maintenance of the company’s ISO documentation system to uphold quality management
• Perform data entry and maintain accurate documentation records to ensure data integrity
• Assist with general administrative and clerical duties as assigned to support daily office operations

Preferred competencies and qualifications

• Prior experience in document control or administrative work is an advantage
• Proficient in Microsoft Office applications (Word, Excel, Outlook) to efficiently manage documents and communications
• Good organisational and filing skills with strong attention to detail to maintain orderly records
• Able to manage documents accurately and maintain confidentiality to protect sensitive information
• Responsible, organised, and able to work independently to meet deadlines and support team needs