Admin & Data Support (1-year contract)

JTC JTC Corporation; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Singapore Public Service seeks a detail-oriented Contract Admin / Data Support staff to clear backlogs and manage data across Excel and internal systems. You will handle large datasets with accuracy, identify discrepancies, and follow through on outstanding items.

Training will be provided on our internal processes. Responsibilities include extracting and organizing data in Excel, reviewing figures for completeness, reconciling records, updating internal systems, and preparing simple status

Qualifications

• Strong proficiency in Microsoft Excel and comfortable with large datasets.
• Able to use Excel functions like VLOOKUP/XLOOKUP, PivotTables, filters and basic formulas.
• Good attention to detail and able to identify inconsistencies or discrepancies.
• System-savvy and able to learn new systems quickly.
• Able to work independently on repetitive or high-volume tasks.

Responsibilities

• Assist in reviewing and clearing administrative and operational backlogs.
• Extract, compile, organise and update data using Microsoft Excel.
• Review figures and records for completeness and accuracy.
• Perform basic data reconciliation and identify discrepancies.
• Cross-check information across Excel files, supporting documents and internal systems.
• Update and maintain records accurately in internal systems.
• Track outstanding cases/items and follow through until completion.
• Engage tenants to obtain financial statements, audited accounts and other supporting documents.
• Prepare simple summaries and status reports for the team.
• Organise supporting documents and maintain proper documentation.
• Highlight unusual figures, discrepancies or incomplete records to the team for further review.
• Provide general administrative support where required.

Skills

Excel proficiency

Data analysis

Attention to detail

Data reconciliation

Independent worker

Tools

Microsoft Excel

Job description

What the role is

We are looking for a detail-oriented and numerically inclined Contract Admin / Data Support staff to support the team in clearing existing backlogs and handling data-related administrative work. The role involves working extensively with Excel, figures, records and internal systems. The successful candidate should be comfortable handling large volumes of information, identifying discrepancies, maintaining accurate records and following through on outstanding items. Training will be provided on our internal systems and processes.

What you will be working on

• Assist in reviewing and clearing administrative and operational backlogs.
• Extract, compile, organise and update data using Microsoft Excel.
• Review figures and records for completeness and accuracy.
• Perform basic data reconciliation and identify discrepancies or missing information.
• Cross-check information across Excel files, supporting documents and internal systems.
• Update and maintain records accurately in internal systems.
• Track outstanding cases/items and follow through until completion.
• Engage tenants to obtain financial statements, audited accounts and other supporting documents, and follow up on any clarifications or outstanding submissions.
• Prepare simple summaries and status reports for the team.
• Organise supporting documents and maintain proper documentation.
• Highlight unusual figures, discrepancies or incomplete records to the team for further review.
• Provide general administrative support where required.

What we are looking for

• Strong proficiency in Microsoft Excel and comfortable working with large datasets.
• Familiar with Excel functions such as VLOOKUP/XLOOKUP, PivotTables, filters, sorting and basic formulas.
• Comfortable working with numbers, figures and data reconciliation.
• Good attention to detail and able to identify inconsistencies or discrepancies.
• System-savvy and able to learn new systems and processes quickly.
• Able to work independently on repetitive or high-volume tasks while maintaining accuracy.
• Organised and able to track multiple outstanding items systematically.
• Responsible and able to follow through on assigned work.

Preferred Profile

• Enjoys working with data and numbers.
• Is methodical and systematic.
• Has previous experience in administrative, finance support, billing, accounts, operations, leasing administration or data-processing roles.
• Is comfortable investigating why figures do not match rather than simply processing information mechanically.

Key Attributes

• Excel proficient
• Numerically inclined
• Detail-oriented
• Analytical
• System-savvy
• Organised
• Accurate
• Good follow-through

What Success Looks Like

The staff should be able to quickly understand the team's processes, independently work through assigned backlog cases, maintain accurate records, identify exceptions requiring further review, and progressively reduce outstanding backlog items.

About the Singapore Public Service

The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore.