Senior Executive / Assistant Manager

TPO Temasek Polytechnic; Singapore; On-site; SGD 54,000 - 90,000; Full time

Job summary

Temasek Polytechnic is seeking a Senior Executive/Assistant Manager to support academic operations, manage systems, documentation, and events within the school.

You will handle timetable planning, secretariat duties, asset management, and contribute to committee work while seeking efficiency through automation and data analytics.

Proficiency in Microsoft Office, especially Excel, and familiarity with Power Automate or RPA tools is valued; strong communication and teamwork are essential.

Qualifications

• Minimum 3 years of working experience.
• Experience in administration is preferred.
• Proficient with Microsoft Office, especially Excel; Power Automate knowledge is a plus.
• Strong problem solving, analytical and communication skills.
• Ability to prioritise, meet tight deadlines and multi-task.

Responsibilities

• Manage academic systems and support academic operations.
• Plan, coordinate and implement school timetables.
• Perform secretariat duties: collate agendas and write minutes.
• Manage assets and coordinate asset verification and condemnation.
• Support school events and committee work.
• Review processes to improve efficiency using automation or AI tools.
• Organise and analyse data and present findings with tables, charts and dashboards.

Skills

Excel proficiency

Communication skills

Problem solving

Multitasking

Teamwork

Analytical thinking

Tools

Power Automate

RPA software

Job description

What the role is

Senior Executive / Assistant Manager

What you will be working on

• Manage academic systems and provide support to academic operations including documentation, managing processes, events, etc.
• Manage school timetabling processes, including timetable planning, coordination and implementation
• Perform secretariat role such as collating agenda, minutes writing
• Manage assets (both trackable and non-trackable) and coordinate asset verification and condemnation exercise
• Undertake school and poly level committee work, support school events as needed
• Review work processes to improve efficiency using automation or AI tools
• Organise and analyse basic data and present findings using clear tables, charts, graphs and simple dashboards, preferably using Microsoft Excel or similar tools.
• Perform other duties as assigned when required

What we are looking for

• Minimum 3 years of working experience preferred.
• Relevant experience in administration would be preferred.
• Proficient in Microsoft Office, particularly in Excel and knowledge in Power Automate or RPA software is an added advantage
• Possess a positive attitude, good problem solving and analytical skills
• Able to prioritise and meet tight deadlines
• Takes initiative to address challenges and issues at work
• Resourceful, results-oriented, and able to multi-task
• Good communication and interpersonal skills
• Service and team oriented

http://jobs.careers.gov.sg

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