Admin cum clinic assistant

PHYSIO ASIA THERAPY CENTRE PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Benefits offered by this job

Medical coverage

Training & development

Healthcare education exposure

Job summary

PHYSIO ASIA THERAPY CENTRE PTE. LTD. is seeking an on-site Administrative Coordinator to support daily clinic operations in Singapore. The role focuses on managing appointments, maintaining patient records, handling inventories, and delivering excellent patient service.

You will schedule schedules, update patient information in the management system, respond to inquiries, and assist with bookkeeping. The position offers growth within a healthcare education environment and training opportunities.

Qualifications

• MS Word and Excel proficiency required for clinic reports and admin tasks.
• Strong communication and interpersonal skills are essential.
• Organised and able to work independently in a fast-paced clinic setting.

Responsibilities

• Manage clinic appointments and schedule calendar to optimize patient flow.
• Maintain accurate patient records using the management system.
• Assist with inventory and bookkeeping tasks as needed.
• Address patient concerns with clear, professional solutions.
• Respond to phone and email booking requests to secure appointments and maintain cleanliness.
• Support the centre manager with daily operations and ad-hoc tasks.

Skills

Microsoft Word

Microsoft Excel

Communication

Interpersonal skills

Organised

Independent work

Customer-service oriented

Education

Nitec

Certificate in Office Skills

NTC Grade 2

Tools

Microsoft Word

Microsoft Excel

Job description

Company Overview

Physio Asia Therapy Centre Pte. Ltd. offers physiotherapy services using advanced technology and a holistic approach focused on long-term recovery. Operating in Singapore, Philippines, and Malaysia, it provides staff training and international collaboration opportunities.

Job Summary

You will manage clinic appointments, maintain patient records, assist with inventory, and support daily operations to ensure smooth clinic functioning and excellent patient service.

Responsibilities

• Use Microsoft Word and Excel to create simple reports for clinic operations
• Schedule appointments and manage the clinic calendar to optimize patient flow
• Update and maintain accurate patient information using client management software
• Address patient concerns by providing clear, appropriate solutions to enhance satisfaction
• Respond promptly to phone and email booking requests to secure appointmentsMaintain clinic cleanliness to ensure a safe and welcoming environment
• Assist the center manager with inventory management, stocktaking, and bookkeeping tasks
• Perform ad-hoc duties as assigned to support clinic operations

Required competencies and certifications

• Good working knowledge of Microsoft Word and Excel
• Good communication and interpersonal skills
• Organised, responsible and able to work independently
• Customer-service oriented with a pleasant and professional manner
• Previous experience in clinic, healthcare or administrative work will be an advantage

Preferred competencies and qualifications

Nitec, Certificate in Office Skills, NTC Grade 2 or equivalent

Other Information

Benefits:

• Medical coverage including hospital insurance and outpatient benefits
• Training and professional development opportunities
• Opportunities to be involved in an established physiotherapy and healthcare education environment