Admin Coordinator (F&B Operations)

Super Bean International Pte Ltd; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

Super Bean International Pte Ltd is seeking a responsible Admin Coordinator to support the Mr Bean Operations Team. You will handle daily administrative tasks, maintain records, and assist with regulatory submissions while coordinating with multiple departments to ensure accuracy and timely reporting.

The role requires strong attention to detail, good communication, and the ability to work independently in a fast-paced environment within our Singapore operations.

Qualifications

• Diploma or equivalent qualification in Business Administration, Office Administration or a related field.
• 1–2 years of administrative experience, preferably in the F&B or retail industry.
• Good knowledge of Microsoft Office, particularly Excel and Word.
• Good numerical and data-entry skills with strong attention to detail.
• Organised, responsible and able to manage multiple tasks.
• Good communication and coordination skills.
• Able to work independently and meet deadlines.

Responsibilities

• Handle daily administrative paperwork, filing and documentation.
• Prepare, compile and maintain accurate records and reports.
• Consolidate and prepare daily/weekly/monthly sales reports for management and relevant departments.
• Ensure sales data and supporting documents are complete and accurate.
• Assist with SFA submissions, applications, renewals and related documentation.
• Maintain proper records of SFA licences, permits, submissions and supporting documents.
• Follow up with internal departments and outlets to obtain required information and documents.
• Coordinate with relevant departments on administrative matters and ensure timely submission of documents.
• Assist in preparing documents for audits, inspections and regulatory requirements.
• Maintain an organised filing system for both physical and electronic documents.
• Provide general administrative support to the Admin Team as required.
• Perform other duties and ad-hoc administrative tasks assigned by the supervisor.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Diploma in Business Administration / Office Administration

Tools

Microsoft Excel

Microsoft Word

Data entry

Job description

Job Summary

We are looking for a responsible and detail-oriented Admin Coordinator to support the Mr Bean Operations Team in managing daily administrative, documentation, sales reporting and regulatory submissions. The role requires good coordination skills, accuracy in handling paperwork and the ability to work with different internal departments.

Key Responsibilities

• Handle daily administrative paperwork, filing and documentation.
• Prepare, compile and maintain accurate records and reports.
• Consolidate and prepare daily/weekly/monthly sales reports for management and relevant departments.
• Ensure sales data and supporting documents are complete and accurate.
• Assist with SFA submissions, applications, renewals and related documentation.
• Maintain proper records of SFA licences, permits, submissions and supporting documents.
• Follow up with internal departments and outlets to obtain required information and documents.
• Coordinate with relevant departments on administrative matters and ensure timely submission of documents.
• Assist in preparing documents for audits, inspections and regulatory requirements.
• Maintain an organised filing system for both physical and electronic documents.
• Provide general administrative support to the Admin Team as required.
• Perform other duties and ad-hoc administrative tasks assigned by the supervisor.

Requirements

• Diploma or equivalent qualification in Business Administration, Office Administration or a related field.
• 1–2 years of administrative experience, preferably in the F&B or retail industry.
• Good knowledge of Microsoft Office, particularly Excel and Word.
• Good numerical and data-entry skills with strong attention to detail.
• Organised, responsible and able to manage multiple tasks.
• Good communication and coordination skills.
• Able to work independently and meet deadlines.