Senior Administration & Operations Executive

KIWI SPRINGS DISTRIBUTION PTE. LTD.; Singapore; On-site; SGD 48,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Performance bonus

CPF contributions & leave benefits

Job summary

KIWI SPRINGS DISTRIBUTION PTE. LTD.

is seeking a proactive Senior Administration & Operations Executive to support management, coordinate daily business activities and ensure efficient execution across departments in Singapore. The role focuses on coordinating meetings, preparing reports, managing schedules, and maintaining contracts and records while liaising with sales, finance, logistics and marketing teams to keep operations running smoothly.

Qualifications

• Diploma or Degree in Business Administration, Finance, Accounting or related fields.
• Minimum 3 years of relevant experience in administration, sales operations or business support.
• Strong proficiency in Microsoft Office, especially Excel and reporting.
• Excellent organisational, communication and coordination skills.
• Detail-oriented, responsible, proactive and able to work independently.
• Good written and spoken English; Mandarin is an advantage.
• FMCG, beverage or distribution industry experience is preferred.
• Legally eligible to work in Singapore.

Responsibilities

• Coordinate meetings, prepare reports, maintain schedules and follow up on management-assigned tasks.
• Consolidate sales data, prepare performance reports and monitor sales targets, inventory and channel performance.
• Liaise with sales, finance, logistics and marketing teams to ensure smooth operations and timely follow-ups.
• Maintain contracts, customer records, business documents and assist with basic financial reconciliation.
• Coordinate production, inventory and distribution of marketing and promotional materials.
• Coordinate job postings, resume screening, interviews and recruitment administration.

Skills

Operations coordination

Analytical ability

Communication skills

English/Mandarin (adv)

Education

Diploma or Degree in Business Administration, Finance, Accounting or related fields

Tools

Microsoft Excel

Job description

About the role

We are looking for a proactive and well-organized Senior Administration & Operations Executive to support management, coordinate daily business operations and ensure efficient execution of business activities.

Key responsibilities

• Coordinate meetings, prepare reports, maintain schedules and follow up on management-assigned tasks.

• Consolidate sales data, prepare performance reports and monitor sales targets, inventory and channel performance.

• Liaise with sales, finance, logistics and marketing teams to ensure smooth operations and timely follow-ups.

• Maintain contracts, customer records, business documents and assist with basic financial reconciliation.

• Coordinate production, inventory and distribution of marketing and promotional materials.

• Coordinate job postings, resume screening, interviews and recruitment administration.

About you

• Diploma or Degree in Business Administration, Finance, Accounting or related fields.

• Minimum 3 years of relevant experience in administration, sales operations or business support.

• Strong proficiency in Microsoft Office, especially Excel and reporting.

• Excellent organisational, communication and coordination skills.

• Detail-oriented, responsible, proactive and able to work independently.

• Good written and spoken English; Mandarin is an advantage.

• FMCG, beverage or distribution industry experience is preferred.

• Legally eligible to work in Singapore.

Benefits

• Competitive salary and performance bonus.

• CPF contributions where applicable, annual leave and medical leave.

• Career development opportunities in a growing business.