Admin Manager

OCEAN GRAND SEAFOOD PTE. LTD.; Singapore; On-site; SGD 52,000 - 82,000; Full time

Job summary

OCEAN GRAND SEAFOOD PTE. LTD. in Singapore is seeking an organised Admin Manager to oversee daily administrative operations, lead the admin team, and coordinate logistics to ensure smooth business activities.

You will streamline procedures, recruit and train staff, monitor budgets and office supplies, manage schedules, and ensure compliance with internal policies and regulations. The role requires strong Excel skills, attention to detail, and the ability to work under pressure within opening

Qualifications

• Diploma or relevant qualifications in Business Administration or Logistics.
• Minimum 3 years of administrative or operations experience.
• Experience in trading, logistics, shipping, or food distribution is an advantage.
• Proficient in Microsoft Office, especially Excel.
• Analytical mindset and problem-solving skills.
• Strong organizational and multitasking abilities.
• Team leadership and independence.

Responsibilities

• Plan and streamline administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.
• Monitor inventory of office supplies and the purchasing of new materials with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities.
• Organize and supervise other office activities.
• Ensure operations adhere to policies and regulations.
• Keep abreast with all organizational changes and business developments.
• Perform any other duties assigned by the director.

Skills

Analytical thinking

Problem solving

Organizational skills

Multitasking

Leadership

Independent work

Education

Diploma in Business Administration

Diploma in Logistics

Tools

Microsoft Office

Excel

Job description

Job Description

We are looking for an organised and proactive Admin Manager to oversee daily administrative operations, manage the admin team, and coordinate logistics to ensure smooth business operations.

Key Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities
• Organize and supervise other office activities
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Requirements

• Diploma or relevant qualifications in Business Administration, Logistics, or a related field.
• Minimum 3 years of relevant administrative or operations experience.
• Experience in trading, logistics, shipping, or food distribution is an advantage.
• Proficient in Microsoft Office, especially Excel.
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Responsible, detail-oriented, and able to work independently.
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).