Admin Coordinator

Private Advertiser; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Private Advertiser in Singapore is seeking an organized Office Administrator to keep the team running on time and in sync. You’ll manage the calendar, coordinate meetings, travel, and deadlines, and be the go-to contact for teams, vendors, and visitors.

You’ll maintain files and records, assist onboarding of new joiners, track supplies and expenses, and draft emails, notes, and meeting summaries. A detail‑oriented, calm, and proactive communicator who thrives in a busy environment will fit well.

Qualifications

• Diploma or degree accepted; relevant certs a plus.
• Highly organized with strong attention to detail.
• Clear and friendly communication style.
• Proficient with MS Office and Google Workspace.

Responsibilities

• Manage calendar: meetings, travel, deadlines.
• Be the go-to contact for teams, vendors & visitors.
• Keep files, records & paperwork organized.
• Help onboard new joiners and make them feel at home.
• Track supplies, expenses & office needs.
• Draft emails, notes & meeting summaries.
• Spot small issues before they escalate.

Skills

Organized

Detail oriented

Clear communication

MS Office

Google Workspace

Calm under pressure

Adaptability

Proactive

Reliability

Education

Diploma or degree

Tools

MS Office

Google Workspace

Job description

Looking for the person who keeps the whole team running on time, on track, and in sync.

What you’ll be doing

• Run the calendar: meetings, travel & deadlines.

• Be the go-to contact for teams, vendors & visitors.

• Keep files, records & paperwork spotless.

• Help onboard new joiners and make them feel at home.

• Track supplies, expenses & office needs.

• Draft emails, notes & meeting summaries.

• Spot small issues before they snowball.

What we’re looking for

• Any Diploma or degree works, certs a plus !

• Organized to the core, with an eye for detail.

• Clear, friendly communicator.

• Comfortable with MS Office / Google Workspace.

• Calm in a rush, quick to adapt.

• Reliable, proactive, and always one step ahead.