Admin Clerk

MASE INTERNATIONAL MARKETING SERVICES PTE LTD; Singapore; On-site; SGD 24,000 - 32,000; Full time

Benefits offered by this job

Training provided

Job summary

MASE INTERNATIONAL MARKETING SERVICES PTE LTD is seeking an organized accounting and administrative assistant to support daily office operations in Singapore. You will handle filing, invoicing, stock monitoring, and report preparation to ensure smooth processes.

The role involves basic bookkeeping, answering phone inquiries, and coordinating deliveries while maintaining GST-related records. Training will be provided to help you grow in administration and accounting.

Qualifications

• Ability to communicate in English and Mandarin.
• Familiarity with office procedures and basic accounting principles to perform duties effectively.
• Proficient in MS Office applications to support documentation and reporting.
• Strong organizational and multi-tasking skills to manage diverse responsibilities.

Responsibilities

• Maintain organized files and records to ensure easy retrieval and accuracy.
• Respond promptly and professionally to phone inquiries to support internal and external communication.
• Update basic bookkeeping and cash book records to track financial transactions accurately.
• Manage general office organization to maintain an efficient work environment.
• Issue invoices and coordinate delivery and pickup to support sales and logistics processes.
• Monitor stock levels and create purchase orders to maintain adequate inventory.
• Compile quarterly GST summaries to ensure tax compliance.
• Generate monthly accounting reports using Autocount software to support financial analysis.

Job description

Company Overview

MASE INTERNATIONAL MARKETING SERVICES PTE LTD is a leading importer and distributor of cosmetics and toiletries in Singapore serving hypermarkets, supermarkets, pharmacies, and hair salons.

Job Summary

You will perform various accounting and administrative tasks, including filing, answering phone inquiries, bookkeeping, invoice issuance, stock monitoring, and preparing reports to support smooth office operations.

Responsibilities

• Maintain organized files and records to ensure easy retrieval and accuracy
• Respond promptly and professionally to phone inquiries to support internal and external communication
• Update basic bookkeeping and cash book records to track financial transactions accurately
• Manage general office organization to maintain an efficient work environment
• Issue invoices and coordinate delivery and pickup to support sales and logistics processes
• Monitor stock levels and create purchase orders to maintain adequate inventory
• Compile quarterly GST summaries to ensure tax compliance
• Generate monthly accounting reports using Autocount software to support financial analysis

Preferred competencies and qualifications

• Able to communicate in English and Mandarin
• Familiarity with office procedures and basic accounting principles to perform duties effectively
• Responsible, hardworking and willing to learn
• Proficient in MS Office applications to support documentation and reporting
• Strong organizational and multi-tasking skills to manage diverse responsibilities
• Minimum GCE 'O' level or equivalent educational qualification
• Candidates with AutoCount experience will be an advantage
• Training will be provided. Suitable for candidates who are looking to gain experience in administration and accounting