Admin & Billing Executive

WXP ADVERTISING PTE. LTD.; Singapore; On-site; SGD 27,000 - 39,000; Full time

Job summary

WXP ADVERTISING PTE. LTD. in Singapore is seeking an Admin & Billing Executive to support our growing team. The role focuses on invoicing, payment tracking, supplier coordination and project paperwork. You will take ownership of tasks and ensure timely delivery with minimal supervision.

The ideal candidate has 1–2 years of relevant experience, is proficient with Excel/Word, and communicates clearly with clients and suppliers. This position offers a full-time workload in Singapore.

Qualifications

• 1–2 years of admin, sales admin, billing or accounts-related experience preferred.
• Comfortable with Microsoft Excel, Word and basic office software.
• Good written and spoken communication.
• Detail-oriented and organised.
• Comfortable following up with clients for payment.
• Able to handle multiple ongoing jobs.
• Takes initiative and follows tasks through to completion.
• Experience in printing, signage, events, renovation, construction or fabrication is a bonus.

Responsibilities

• Prepare and issue invoices promptly for completed jobs.
• Track outstanding invoices and payment due dates.
• Follow up with clients professionally for overdue payments.
• Maintain proper invoice, PO and DO records.
• Communicate with suppliers regarding quotations, orders, deliveries and lead times.
• Prepare Purchase Orders and other documentation.
• Complete client, building, event and project-related forms/paperwork.
• Assist with quotations, Delivery Orders and general project administration.
• Maintain organised digital records.
• Follow up internally and externally on outstanding matters.
• Support management and the operations team with day-to-day administrative tasks.

Skills

Admin experience

Billing experience

Excel

Word

Communication

Multi-tasking

Initiative

Printing/Signage familiarity

Job description

Admin & Billing Executive

Full-Time | Singapore
Salary: $2,400 – $3,500/month

We are a printing, signage and fabrication company looking for a reliable and proactive Admin & Billing Executive to support our growing team.

This role is ideal for someone who is organised, responsible and comfortable taking ownership of tasks without needing constant reminders.

Your Responsibilities

• Prepare and issue invoices promptly for completed jobs
• Track outstanding invoices and payment due dates
• Follow up with clients professionally for overdue payments
• Maintain proper invoice, PO and DO records
• Communicate with suppliers regarding quotations, orders, deliveries and lead times
• Prepare Purchase Orders and other documentation
• Complete client, building, event and project-related forms/paperwork
• Assist with quotations, Delivery Orders and general project administration
• Maintain organised digital records
• Follow up internally and externally on outstanding matters
• Support management and the operations team with day-to-day administrative tasks

What We're Looking For

• 1–2 years of admin, sales admin, billing or accounts-related experience preferred
• Comfortable with Microsoft Excel, Word, email and basic office software
• Good written and spoken communication
• Detail-oriented and organised
• Comfortable following up with clients for payment
• Able to handle multiple ongoing jobs
• Takes initiative and follows tasks through to completion
• Experience in printing, signage, events, renovation, construction or fabrication is a bonus

Most importantly, we want someone who takes ownership.

If an invoice needs to be issued, issue it.
If a supplier hasn't replied, follow up.
If a client hasn't paid, chase it.
If paperwork is missing, find out what's needed.

We are looking for someone who keeps things moving without having to be constantly reminded.