Admin Assistant X 3

AVM MARINE SERVICES PTE. LTD.; Singapore; On-site; SGD 27,900 - 39,060; Full time

Job summary

A leading marine services provider in Singapore is seeking an Administrative Assistant to provide essential clerical and operational support. Key responsibilities include managing schedules, handling correspondence, maintaining office supplies, and supporting office operations. The ideal candidate should have strong skills in Microsoft Office Suite and excellent communication abilities. This role does not require prior experience, making it ideal for entry-level candidates looking to start their careers in administration.

Qualifications

• Proficiency in Microsoft Office Suite including Word and Excel.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.

Responsibilities

• Manage schedules and appointments for staff.
• Answer phone calls and greet visitors.
• Prepare reports and maintain filing systems.
• Support office operations and maintain supplies.
• Assist with travel arrangements and data entry.

Skills

Microsoft Office Suite

Adobe Acrobat PDF

Time-management skills

Strong verbal communication

Strong written communication

Job description

Key Responsibilities

• Issue of invoices
• Issue of petty cash vouchers/petty cash
• Filing of documents/invoices/purchase orders
• Processing of orders
• Ad hoc tasks assigned by the boss (purchasing air tickets, booking dining facilities, etc.)
• Other ad hoc tasks

An Administrative Assistant provides essential clerical and operational support to ensure office efficiency. Key responsibilities include managing schedules, handling correspondence (emails/phones), filing documents, organizing meetings, maintaining office supplies, and acting as a primary point of contact for staff and visitors.

Key Roles and Responsibilities

• Calendar Management: Scheduling appointments, meetings, and conferences for staff.
• Communication Hub: Answering and routing phone calls, greeting visitors, and managing emails.
• Document Control: Preparing reports, drafting correspondence, filing, scanning, and updating databases.
• Office Operations: Maintaining office supplies, equipment maintenance, and ensuring a tidy office environment.
• Administrative Support: Assisting with travel arrangements, data entry, and sometimes basic bookkeeping.

Required Skills and Qualifications

• Proficiency in Software: Strong skills in Microsoft Office Suite (Word, Excel), Adobe Acrobat PDF.
• Organization: Excellent time‑management skills with the ability to prioritize tasks.
• Communication: Strong verbal and written communication skills.
• Experience: No Experience Required.

Common Soft Skills

• Attention to detail