Admin Assistant X 2 Vacancies

HKM HR Management Pte. Ltd.; Singapore; On-site; SGD 25,000 - 38,000; Full time

Benefits offered by this job

Variable Bonus (VB)

Job summary

HKM HR Management Pte. Ltd. is seeking an Admin Assistant for the Alexandra site office. This permanent, 5-day role supports the project team with routine admin tasks, procurement coordination, and timely filing of records.

You will handle calendars, prepare meeting minutes, manage stock databases, and assist with project reports and client submissions. Entry-level candidates welcome; MS Office proficiency required; site location at Alexandra.

Qualifications

• Min GCE O Level
• Entry level welcomed; experience in engineering/construction helpful
• Proficient in MS Office applications

Responsibilities

• Perform routine administrative duties, including maintaining project files and filing quality records.
• Manage procurement of construction materials and hardware.
• Handle general administrative tasks such as monitoring and backing up project WhatsApp groups, processing materials RMA, checking attendance via the time management system, and managing claim forms.
• Provide clerical and administrative support to the project team.
• Maintain accurate and up-to-date filing systems (electronic and paper) for quick retrieval.
• Update and maintain databases for stock control records, schedules, and VO/SOI with precision.
• Schedule appointments, manage calendars, and prepare meeting minutes.
• Assist in preparing project reports and submissions to clients.
• Undertake other ad-hoc duties as assigned by project management.

Skills

MS Office

Admin support

Site experience

Education

GCE O Level

Job description

ENGINEERING & CONSTRUCTION INDUSTRY

Site Location: Alexandra

5-Day Work Week

Permanent Position

AWS + Variable Bonus (VB)

2 Immediate Vacancies Available

ADMIN ASSISTANT AT ALEXANDRA - SITE OFFICE / 5 DAYS

Responsibilities:

• Perform routine administrative duties, including maintaining project files and filing quality records.
• Manage procurement of construction materials and hardware.
• Handle general administrative tasks such as monitoring and backing up project WhatsApp groups, processing materials RMA, checking attendance via the time management system, and managing claim forms.
• Provide clerical and administrative support to the project team.
• Maintain accurate and up-to-date filing systems (electronic and paper) for quick retrieval.
• Update and maintain databases for stock control records, schedules, and VO/SOI with precision.
• Schedule appointments, manage calendars, and prepare meeting minutes.
• Assist in preparing project reports and submissions to clients.
• Undertake other ad-hoc duties as assigned by project management.

Requirements:

• Min GCE 'O' Level
• Entry level welcome and with some experience in the engineering and construction industry is a plus
• Proficient in MS Office Application
• Able to work at Site Location at Alexandra