Admin Assistant / Senior Admin Assistant

JOINTHIRE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 39,000 - 58,000; Full time

Benefits offered by this job

AWS

Monthly allowances

Variable bonus

Job summary

JOINTHIRE SINGAPORE PTE. LTD. is seeking an organized HR/Administration Executive to support HR administration and general office duties at its Woodlands, Singapore location.

You will manage onboarding and offboarding, work permit matters, attendance tracking, and respond to HR queries, in a collaborative team environment. The role requires a Diploma or certificate in HRM or Business, at least 3 years’ experience, and Mandarin proficiency to communicate with Mandarin-speaking workers.

Qualifications

• Diploma or certificate in HR Management or Business or relevant field.
• Minimum 3 years relevant experience in administrative or HR administrative function.
• Proficient in Mandarin to communicate with Mandarin speaking workers.
• Good personality, ability to work in a team.
• Pro-active, initiative and ability to prioritize work.

Responsibilities

• HR administration and general office administrative duties.
• Oversee onboarding and offboarding activities according to procedures.
• In-charge of work permit applications, renewals and cancellations.
• Monitor attendance and overtime; ensure timely processing.
• Attend to HR-related queries from employees.
• Assist with organizing and overseeing social events.
• Assist with Purchase Order entries.
• Coordinate employee training.
• Attend to ad-hoc administrative duties as assigned by Manager.

Skills

HR administration

Office administration

Mandarin communication

Teamwork

Prioritization

Education

Diploma or certificate in HRM or Business

Tools

MS Office

Job description

About Company

Our client is a globally recognized Japanese food manufacturer specializing in premium soy sauce and related seasonings. The company serves markets across Southeast Asia and the Asia-Pacific region with a strong commitment to quality and innovation.

Job Description

• Responsible to HR administration and general office administrative duties
• Ensure that all on-boarding and off-boarding activities are managed and carried according to procedures
• In-charge of work Permit application, renewal and cancellation
• Monitoring of employee’s attendance and overtime and ensure overtime is processed on a timely basis
• Attend to incoming HR related queries from employees
• In-charge of organizing and overseeing social events
• Assist with Purchase Order entries
• Coordinate on employee’s training
• Attend to ad-hoc administrative duties as assigned by Manager

Job Requirements

• Possess a Diploma or a certificate in Human Resource Management or Business or relevant field
• Minimum 3 years relevant experience in administrative or HR administrative function
• Proficient in Mandarin to communicate with Mandarin speaking workers
• Good personality, ability to work in a team
• Pro-active, initiative and ability to prioritize work

Compensation

• Work location: Woodlands, Singapore
• Working hours: Monday to Friday 8:00am to 5:30pm
• Monthly allowances upon confirmation
• Entitled to AWS
• Variable bonus (subject to individual and company's performance)