Admin Assistant / Senior Admin Assistant

Jointhire Singapore Pte Ltd; Singapore; On-site; SGD 36,000 - 47,000; Full time

Benefits offered by this job

Monthly allowances upon confirmation

AWS

Variable bonus

Job summary

Jointhire Singapore Pte Ltd is seeking an HR Admin to manage HR administration and general office duties in Woodlands, Singapore. The role covers onboarding/offboarding, work permit processing, attendance monitoring, and handling employee queries in a collaborative team environment.

Candidate must hold a Diploma or certificate in HRM/Business with at least 3 years of relevant experience; Mandarin proficiency is essential. The position offers AWS and a variable bonus based on performance.

Qualifications

• Diploma or certificate in HRM/Business is required.
• Minimum 3 years relevant experience in administrative or HR administrative function.
• Proficient in Mandarin to communicate with Mandarin speaking workers.
• Good personality with the ability to work in a team and be proactive.

Responsibilities

• Handle HR administration and general office duties.
• Manage onboarding and off-boarding activities according to procedures.
• In-charge of work permit application, renewal and cancellation.
• Monitor attendance and overtime; ensure timely processing.
• Address incoming HR-related queries from employees.
• Organise and oversee social events.
• Assist with Purchase Order entries.
• Coordinate employee training.
• Attend to ad-hoc administrative duties as assigned by Manager.

Skills

Mandarin proficiency

Teamwork

Proactive attitude

Prioritization

Education

Diploma or certificate in HRM/Business

Job description

About Company

Our client is a globally recognized Japanese food manufacturer specializing in premium soy sauce and related seasonings. The company serves markets across Southeast Asia and the Asia-Pacific region with a strong commitment to quality and innovation.

Job Description

• Responsible to HR administration and general office administrative duties
• Ensure that all on-boarding and off-boarding activities are managed and carried according to procedures
• In-charge of work Permit application, renewal and cancellation
• Monitoring of employee’s attendance and overtime and ensure overtime is processed on a timely basis
• Attend to incoming HR related queries from employees
• In-charge of organizing and overseeing social events
• Assist with Purchase Order entries
• Coordinate on employee’s training
• Attend to ad-hoc administrative duties as assigned by Manager

Job Requirements

• Possess a Diploma or a certificate in Human Resource Management or Business or relevant field
• Minimum 3 years relevant experience in administrative or HR administrative function
• Proficient in Mandarin to communicate with Mandarin speaking workers
• Good personality, ability to work in a team
• Pro-active, initiative and ability to prioritize work

Compensation

• Work location: Woodlands, Singapore
• Working hours: Monday to Friday 8:00am to 5:30pm
• Monthly allowances upon confirmation
• Entitled to AWS
• Variable bonus (subject to individual and company's performance)