Admin Assistant & Sales Support

SOLUTION PROCESS ENGINEERING PTE. LTD.; Singapore; On-site; SGD 28,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Exposure to international suppliers

Job summary

SPENGI Singapore is seeking an Admin Executive & Sales Support to join our team. In this role you will handle sales administration, procurement and general office tasks, coordinating with local and international suppliers.

You will prepare quotations, process orders, maintain records, and support management with reports. The ideal candidate has 1-3 years in admin or sales support, good English, and proficiency in MS Office; fresh graduates are welcome.

Qualifications

• Minimum GCE O-Level, N-Level, NITEC or Diploma qualification.
• Preferably 1-3 years of experience in administration, sales coordination or customer service.
• Experience in engineering, industrial equipment, manufacturing or trading companies is an advantage.
• Fresh graduates with a positive attitude and willingness to learn may also apply.

Responsibilities

• Sales Administration & Support: Prepare sales quotations, commercial proposals and customer correspondence.
• Process customer purchase orders, sales orders and invoices.
• Follow up with customers on quotations, orders, payments and deliveries.
• Coordinate with international suppliers regarding pricing, product availability and lead times.
• Maintain customer databases, sales records and documentation.
• Assist the sales team with enquiries and after-sales coordination.

Skills

Good written and spoken English

Strong organisational

Multitasking

Communication and customer service

Teamwork

Detail-oriented

Independent worker

Education

Diploma / NITEC or equivalent

Tools

Microsoft Excel

Microsoft Word

Outlook

ERP / accounting software

Job description

WE ARE HIRING

Admin Assistant & Sales Support ( Contract Basic )

Company: Solution Process Engineering Pte Ltd (SPENGI)
Location: Singapore
Employment Type: Full-Time, Permanent
Industry: Engineering / Industrial Equipment / Process Solutions

About SPENGI

SPENGI is a Switzerland-based process engineering company, headquartered in Dietlikon, Switzerland, with regional operations in Singapore and Australia.

Our Singapore operation, Solution Process Engineering Pte Ltd, provides industrial equipment, engineering solutions, technical sales support and project coordination for customers across various industries.

We are looking for a motivated, organised and responsible Admin Executive & Sales Support professional to join our Singapore team.

Key Responsibilities

1. Sales Administration & Support

• Prepare sales quotations, commercial proposals and customer correspondence.

• Process customer purchase orders, sales orders and invoices.

• Follow up with customers on quotations, orders, payments and deliveries.

• Coordinate with international suppliers regarding pricing, product availability and lead times.

• Maintain customer databases, sales records and documentation.

• Assist the sales team with enquiries and after-sales coordination.

2. General Administration

• Manage daily office administration and correspondence.

• Maintain proper filing of invoices, purchase orders, quotations and contracts.

• Coordinate meetings, appointments and business travel arrangements.

• Assist with office supplies, documentation and administrative tasks.

• Support management with reports and other assigned duties.

3. Procurement & Logistics Coordination

• Request quotations from local and overseas suppliers.

• Prepare purchase orders and monitor order confirmations.

• Coordinate with freight forwarders and logistics providers.

• Monitor shipments, deliveries and relevant shipping documents.

• Communicate delivery updates to customers and internal teams.

4. Accounts & Documentation Support

• Assist with invoice preparation and payment follow-ups.

• Maintain records of customer and supplier payments.

• Coordinate with the accounts team on outstanding invoices.

• Support preparation of monthly sales and administrative reports.

Job Requirements

Education & Experience

• Minimum GCE O-Level, N-Level, NITEC or Diploma qualification.

• Preferably 1-3 years of experience in administration, sales coordination or customer service.

• Experience in engineering, industrial equipment, manufacturing or trading companies is an advantage.

• Fresh graduates with a positive attitude and willingness to learn may also apply.

Skills & Competencies

• Good written and spoken English.

• Proficient in Microsoft Office, particularly Excel, Word and Outlook.

• Strong organisational and multitasking skills.

• Good communication and customer service skills.

• Ability to work independently and as part of a team.

• Detail-oriented, responsible and able to meet deadlines.

• Familiarity with accounting software or ERP systems is an advantage.

What We Offer

• Full-time, permanent employment.

• Competitive salary based on qualifications and experience.

• Opportunities for professional development.

• Exposure to international suppliers and engineering industries.

• Supportive working environment.

• Statutory employment benefits in accordance with Singapore regulations.