Sales & Operations Admin Executive (Events Support)

Recruit Haus Pte Ltd; Singapore; On-site; SGD 25,000 - 38,000; Full time

Job summary

Recruit Haus Pte Ltd is seeking 2 organised, proactive Sales & Operations Admin Executives to join our team in Singapore. The role is primarily office-based, covering sales administration, order processing, customer service, and daily operational coordination.

There are occasional opportunities to support corporate events and client engagements. The ideal candidate is meticulous, resourceful, and comfortable handling administrative responsibilities while engaging with customers, suppliers, and

Qualifications

• Prior experience in administration, sales support, customer service or operations coordination preferred.
• Proficient in Microsoft Office and Google Sheets.
• Meticulous, organised, detail-oriented with ability to multitask.
• Service-oriented with good communication with customers and suppliers.
• Team player with positive working attitude.

Responsibilities

• Handle customer enquiries and orders via email, WhatsApp and phone.
• Prepare quotations, sales orders, invoices and relevant documentation.
• Follow up on customer orders, delivery schedules and fulfilment.
• Assist corporate and private clients with gifting, customised orders and related enquiries.
• Provide timely updates to customers on order status and delivery arrangements.
• Direct sales-related enquiries to the relevant sales personnel.
• Manage daily administrative and operational activities to ensure smooth business operations.
• Maintain accurate records of customer orders, supplier invoices and delivery documentation.
• Update and maintain Google Sheets for order tracking, inventory and administrative records.
• Liaise with suppliers on purchasing, order fulfilment and delivery arrangements.
• Monitor inventory levels, conduct stock checks and coordinate stock replenishment.
• Coordinate with warehouse, logistics and delivery teams to ensure timely and accurate deliveries.
• Assist with general office administration, filing and other ad‑hoc duties.
• Assist with preparation and coordination of corporate and private events when required.
• Support event logistics, stock coordination and operational arrangements.
• Provide on-site support for customer enquiries, guest engagement and event operations.

Job description

Job Overview

We are seeking for 2x organised, proactive and service-oriented individual to join our team as a Sales & Operations Admin Executive.

This is a primarily office-based role covering sales administration, order processing, customer service and daily operational coordination, with occasional opportunities to support corporate events and client engagements.

The ideal candidate should be meticulous, resourceful and comfortable managing administrative responsibilities while interacting with customers, suppliers and internal teams.

Key Responsibilities

Sales Administration & Customer Service

• Handle customer enquiries and orders received via email, WhatsApp and phone.


• Prepare quotations, sales orders, invoices and relevant documentation.


• Follow up on customer orders, delivery schedules and fulfilment requirements.


• Assist corporate and private clients with gifting, customised orders and related enquiries.


• Provide timely updates to customers on order status and delivery arrangements.


• Direct sales-related enquiries to the relevant sales personnel.

Operations & Administrative Support

• Manage daily administrative and operational activities to ensure smooth business operations.


• Maintain accurate records of customer orders, supplier invoices and delivery documentation.


• Update and maintain Google Sheets for order tracking, inventory and administrative records.


• Liaise with suppliers on purchasing, order fulfilment and delivery arrangements.


• Monitor inventory levels, conduct stock checks and coordinate stock replenishment.


• Coordinate with warehouse, logistics and delivery teams to ensure timely and accurate deliveries.


• Assist with general office administration, filing and other ad‑hoc duties.

Events & Client Support

• Assist with the preparation and coordination of corporate and private events when required.


• Support event logistics, stock coordination and operational arrangements.


• Provide occasional on-site support for customer enquiries, guest engagement and event operations.


• Liaise with internal teams to ensure smooth event execution.

Job Requirements

• Prior experience in administration, sales support, customer service or operations coordination is preferred.


• Proficient in Microsoft Office and Google Sheets.


• Meticulous, organised and detail-oriented, with the ability to manage multiple tasks independently.


• Service-oriented and comfortable communicating with customers and suppliers.


• A team player with a positive working attitude.


• Willing to provide occasional on-site event support when required.

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions.

e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to Recruit Haus’ PDPA and e2i’s PDPA.