Admin Assistant (Purchasing)

HWA SENG BUILDER PTE LTD; Singapore; On-site; SGD 42,000 - 64,000; Full time

Benefits offered by this job

5 days work week

Newcomer bonus

Career progression & development

Leave packages including birthday/eld

Executive health screening

Job summary

HWA SENG BUILDER PTE LTD in Singapore seeks a procurement assistant to identify and source materials, obtain quotations, and generate purchase orders for timely project delivery.

You will collaborate with suppliers, track deliveries, and maintain documentation. The role suits someone with 1–2 years in purchasing, strong attention to detail, and good negotiation skills, with opportunities for career progression.

Qualifications

• Strong organizational skills and attention to detail in document handling and data entry.
• Good communication and negotiation skills are essential.
• Proficiency in Microsoft Office (Excel, Word); experience with procurement systems is an advantage.

Responsibilities

• Identify, evaluate, and source materials, equipment, and services from suppliers.
• Obtain quotations, conduct price comparisons, and negotiate for cost-effective procurement
• Generate purchase orders (POs), track deliveries, and ensure timely updates of order status in the system
• Ensure POs, invoices, and delivery orders are properly documented and attached with the necessary supporting documents
• Verify supplier invoices for accuracy, including quantity, unit rates, and data integrity in the procurement system
• Maintain records of company assets, track usage, and support asset allocation processes
• Perform filing, documentation, and other administrative tasks as required
• Assist in any ad hoc duties assigned by the superior

Skills

Organizational skills

Communication skills

Negotiation skills

Microsoft Office (Excel, Word)

Education

GCE O level

Tools

Procurement systems

Job description

Why Join Us?

• 5 days work week
• Attractive Newcomer Bonus
• Career Progression & Development Opportunities
• Comprehensive Leave Packages (e.g: additional leave, birthday leave, eldercare leave, etc...)
• Executive Health Screening

Job Responsibilities:

• Identify, evaluate, and source materials, equipment, and services from suppliers.
• Obtain quotations, conduct price comparisons, and negotiate for cost-effective procurement
• Generate purchase orders (POs), track deliveries, and ensure timely updates of order status in the system
• Ensure POs, invoices, and delivery orders are properly documented and attached with the necessary supporting documents
• Verify supplier invoices for accuracy, including quantity, unit rates, and data integrity in the procurement system
• Maintain records of company assets, track usage, and support asset allocation processes
• Perform filing, documentation, and other administrative tasks as required
• Assist in any ad hoc duties assigned by the superior

Job Requirements:

• Minimum GCE 'O' level qualification
• 1-2 years of relevant experience in purchasing or procurement, preferably in the construction industry
• Strong organizational skills with attention to detail in document handling and data entry
• Proficiency in Microsoft Office (Excel, Word) and experience with procurement systems is an advantage
• Good communication and negotiation skills