Purchasing & ADMINISTRATIVE ASSISTANT

QIDONGJINHUA CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

QIDONGJINHUA CONSTRUCTION PTE. LTD. in Singapore seeks a proactive Purchasing Executive to manage day‑to‑day procurement for construction projects, source materials, tools, equipment, and liaise with suppliers.

You will prepare quotations, compare prices, negotiate with vendors, follow up on POs, DOs and deliveries, keep accurate records, and provide general administrative support to ensure smooth procurement operations on site.

Qualifications

• Relevant experience in purchasing, administration, or clerical work in the construction industry is preferred.
• Experience in sourcing construction materials and dealing with local suppliers will be an advantage.
• Familiar with the purchasing process, quotation comparison, and supplier negotiation.
• Proficient in Microsoft Office, especially Microsoft Word and Excel.
• Good communication, coordination, and negotiation skills.
• Responsible, organised, detail-oriented, and able to work independently.
• Able to manage multiple tasks and follow up on procurement matters efficiently.
• Able to work in a fast-paced construction environment.

Responsibilities

• Handle day-to-day purchasing activities for construction projects.
• Source and purchase construction materials, tools, equipment, and other project-related supplies.
• Source quotations, compare prices, negotiate with suppliers, and select suitable vendors.
• Follow up on Purchase Orders (PO), delivery schedules, and material deliveries to project sites.
• Liaise with suppliers, site personnel, and internal departments to ensure smooth procurement operations.
• Prepare and maintain purchasing documents, quotations, Delivery Orders (DO), invoices, and related records.
• Maintain proper filing and records of suppliers, purchases, and administrative documents.
• Provide general administrative and clerical support to the company.
• Assist in preparing procurement and administrative documents required for construction projects.
• Perform other duties and responsibilities as assigned by the management.

Skills

Purchasing

Administration

Negotiation

Microsoft Word

Microsoft Excel

Tools

Microsoft Office Suite

Job description

Job Responsibilities

• Handle day-to-day purchasing activities for construction projects.
• Source and purchase construction materials, tools, equipment, and other project-related supplies.
• Source quotations, compare prices, negotiate with suppliers, and select suitable vendors.
• Follow up on Purchase Orders (PO), delivery schedules, and material deliveries to project sites.
• Liaise with suppliers, site personnel, and internal departments to ensure smooth procurement operations.
• Prepare and maintain purchasing documents, quotations, Delivery Orders (DO), invoices, and related records.
• Maintain proper filing and records of suppliers, purchases, and administrative documents.
• Provide general administrative and clerical support to the company.
• Assist in preparing procurement and administrative documents required for construction projects.
• Perform other duties and responsibilities as assigned by the management.

Job Requirements

• Relevant experience in purchasing, administration, or clerical work in the construction industry is preferred.
• Experience in sourcing construction materials and dealing with local suppliers will be an advantage.
• Familiar with the purchasing process, quotation comparison, and supplier negotiation.
• Proficient in Microsoft Office, especially Microsoft Word and Excel.
• Good communication, coordination, and negotiation skills.
• Responsible, organised, detail-oriented, and able to work independently.
• Able to manage multiple tasks and follow up on procurement matters efficiently.
• Able to work in a fast-paced construction environment.

Working Schedule: 5.5 days per week

Salary will be commensurate with experience and qualifications.