Admin Assistant - Logistics

Stafflink Services Pte Ltd; Singapore; On-site; SGD 39,000 - 58,000; Full time

Benefits offered by this job

AWS Provided

Job summary

Stafflink Services Pte Ltd in Singapore is seeking a detail-oriented Logistic/Procurement Coordinator to verify requisitions, prepare shipping documents, and coordinate with factories and logistics providers to ensure timely delivery.

The role also handles cost calculations, GP monitoring, forecasts, payment advices, office procurement, and general admin in an MNC environment.

Responsibilities

• Verify Purchase Requisitions, Costing Sheets, Sanctions, and Purchase Orders for accuracy before issuance.
• Prepare and verify logistics and shipping documents, including invoices, packing lists, Bills of Lading, Certificates of Origin, debit notes, and credit notes.
• Coordinate with factories and logistics providers to track orders and shipments, ensuring timely delivery.
• Prepare freight quotations and perform logistics cost calculations.
• Monitor Gross Profit (GP) in accordance with internal guidelines.
• Compile sales and purchase forecasts.
• Prepare payment advices.
• Raise internal sanctions for administrative matters.
• Handle incoming calls and coordinate hospitality arrangements for visitors.
• Manage office procurement, including stationery and office supplies.
• Maintain proper filing and documentation records.
• Perform other ad hoc duties as assigned.

Job description

• MNC
• Monday to Friday 830am to 530pm
• AWS Provided

Job Description:

• Verify Purchase Requisitions, Costing Sheets, Sanctions, and Purchase Orders for accuracy before issuance.
• Prepare and verify logistics and shipping documents, including invoices, packing lists, Bills of Lading, Certificates of Origin, debit notes, and credit notes.
• Coordinate with factories and logistics providers to track orders and shipments, ensuring timely delivery.
• Prepare freight quotations and perform logistics cost calculations.
• Monitor Gross Profit (GP) in accordance with internal guidelines.
• Compile sales and purchase forecasts.
• Prepare payment advices.
• Raise internal sanctions for administrative matters.
• Handle incoming calls and coordinate hospitality arrangements for visitors.
• Manage office procurement, including stationery and office supplies.
• Maintain proper filing and documentation records.
• Perform other ad hoc duties as assigned.