Admin Assistant (Entry Level Welcome / Training Provided)

SINGAPORE MAO SHAN WANG PTE. LTD.; Singapore; On-site; SGD 25,000 - 31,000; Full time

Benefits offered by this job

Annual Leave

Medical Claim

Performance Bonus

Job summary

SINGAPORE MAO SHAN WANG PTE. LTD. is seeking an Admin Assistant to support day-to-day administrative tasks, basic accounting, and office duties. No prior experience is required as structured training will be provided.

The role involves maintaining financial records in Excel, handling invoicing, vouchers, and supplier payments. English and Mandarin proficiency are needed to communicate with staff, suppliers, and clients.

Qualifications

• Education: GCE 'N'/ 'O' Level, NITEC, or Diploma.
• No prior experience required; willingness to learn.
• Proficient in Microsoft Excel and general computer literacy.
• English and Mandarin proficiency for internal and supplier communications.

Responsibilities

• Maintain and update sales, invoice, and financial records in Excel.
• Update and maintain the Cash Book regularly.
• Verify invoices against SOA before payment processing.
• Prepare payment vouchers and execute supplier payments.
• Manage petty cash and documentation.
• Assist with office stationery procurement and admin tasks.
• Perform other ad-hoc duties as assigned.

Skills

Willingness to learn

Attention to detail

Proactive attitude

Education

GCE/N' O Level / NITEC / Diploma

Tools

Microsoft Excel

Job description

Job Description:

We are looking for a detailed-oriented and responsible Admin Assistant to join our team. The ideal candidate will assist in day-to-day administrative, basic accounting, and office tasks. Candidates with no prior experience are welcome to apply, as structured training will be provided.

Key Responsibilities:

• Maintain and update sales, invoice, and financial records accurately using Microsoft Excel.

• Update and maintain the company Cash Book on a regular basis.

• Verify invoices against Statements of Account (SOA) prior to payment processing.

• Prepare payment vouchers and execute timely, accurate supplier payments.

• Manage petty cash claims, ensuring proper supporting documentation and filing.

• Assist with office stationery procurement and general administrative upkeep.

• Perform other ad-hoc administrative duties as assigned by management.

  Requirements:

  • Education: Minimum GCE 'N' / 'O' Level, NITEC, or Diploma in any discipline.

  • Experience: No prior experience is required; candidates with a willingness to learn are highly encouraged to apply.

  • Technical Skills: Basic to intermediate proficiency in Microsoft Excel and general computer literacy.

  • Language Skills: Proficient in reading, writing, and speaking English and Mandarin (to communicate effectively with English and Mandarin-speaking internal staff, suppliers, and clients).

  • Key Attributes: High sense of responsibility, proactive work attitude, meticulous attention to detail, and a strong eagerness to learn.

  Salary & Working Hours:

  • Monthly Salary: S$ 2,200 – S$ 2,800

  • Working Hours: Monday to Friday, 9:00 AM – 6:00 PM

  • Employment Type: Full-Time, Permanent

  • Benefits: Annual Leave, Medical Claim, Performance Bonus