Admin Assistant (6 Month Contract)

SWIFT INTEGRATED LOGISTICS (S) PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

SWIFT INTEGRATED LOGISTICS (S) PTE. LTD. is seeking an administrative assistant to support multiple departments. You will handle leave administration, phone screening, report submission, and visitor coordination while maintaining orderly filing and procurement of office supplies.

The role requires meticulous attention to detail, fluency in English, and the ability to work under deadlines in a fast-paced setting. Office-based position located near Joo Koon, with standard business hours.

Qualifications

• High integrity and discretion in handling information and tasks.
• Meticulous and detail-oriented in daily clerical work.
• Fluent in English with strong reading and writing ability.
• Ability to work under tight deadlines in a fast-paced environment.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

Responsibilities

• Assist and backup in general administrative and clerical support for other departments.
• Administer and maintain staff leave records.
• Answer, screen and forward phone calls with proper etiquette.
• Submit reports promptly to relevant departments.
• Greet visitors, prepare meeting rooms, and manage corporate gifts.
• Maintain filing system for all documentation and records.
• Sort, file, and key Delivery Tickets and Trip Pay from customers.
• Oversee operation supplies such as uniforms, stationery, pantry items, etc.
• Carry out other duties as assigned by supervisor.

Skills

Integrity

Meticulous

English proficiency

Deadline awareness

Tools

Microsoft Office

Job description

Responsibilities

• Assist and backup in general administrative and clerical support for other departments
• Administration and maintaining of leave
• Answer, screen and forward phone calls and practise good telephone etiquette
• Assist and ensure prompt submission of reports to relevant departments
• Attend to visitors and preparation of meeting rooms and corporate gifts
• Maintain proper filing system of all documentation/records files
• Sorting, filing and keying of Delivery Tickets and Trip Pay from customers
• In charge of operation supplies suck as uniforms, accoutrements, stationary, pantry toiletries and etc
• Other duties as assign by supervisor

Requirements

• High level of integrity and discretion
• Meticulous
• Fluent in English, which includes the ability to read and write
• Able to work under tight deadlines in a fast-paced environment
• Proficient in Microsoft Office applications

Working Location: Joo Koon [3 bus stops away from Joo Koon Bus Interchange]

Working hours: Monday - Friday 8.30am to 5.30pm