Admin Assistant

ADVANCE TECHNIC PTE. LTD.; Singapore; On-site; SGD 2,600 - 3,600; Full time

Job summary

ADVANCE TECHNIC PTE. LTD. in Singapore seeks an administrative support role to process documents, verify timesheets, manage office supplies, and handle ad hoc duties to ensure smooth office and workshop operations.

The candidate will verify and scan invoices, DOs, POs and time logs, review timesheets for payroll accuracy, collect mail, and source office stationery. Dormitory leasing and workers’ issues coordination are also required.

Responsibilities

• Verify and scan invoices, delivery orders, purchase orders, statements of accounts, and workers’ project time logs for accurate submission to accounts and proper filing
• Review workers’ timesheets to confirm correct time in/out and project number entries for accurate payroll and project tracking
• Collect and scan incoming letters from the letterbox to maintain timely document processing
• Manage office and workshop stationery orders by sourcing cost-effective suppliers and ensuring timely replenishment
• Perform assigned ad hoc tasks promptly to support operational needs and maintain workflow continuity
• Dormitory leasing and renewal
• Liaise with dormitory on workers' issues; ensure dormitory records such as home leave and check-ins are in order

Job description

Company Overview

Advance Technic Pte Ltd (ATPL) provides mechanised cleaning solutions for Singapore’s refinery, petroleum, petrochemical, and specialty chemical industries. With over 20 years of veteran expertise, ATPL delivers safe, efficient services using modern equipment to meet industrial cleaning demands.

Job Summary

Support administrative and operational tasks by accurately processing documents, verifying worker timesheets, managing office supplies, and performing assigned ad hoc duties to ensure smooth office and workshop functions.

Responsibilities

• Verify and scan invoices, delivery orders, purchase orders, statements of accounts, and workers’ project time logs to ensure accurate submission to accounts and proper filing
• Review workers’ timesheets to confirm correct time in/out and project number entries for accurate payroll and project tracking
• Collect and scan incoming letters from the letterbox to maintain timely document processing
• Manage office and workshop stationery orders by sourcing cost-effective suppliers and ensuring timely replenishment
• Perform assigned ad hoc tasks promptly to support operational needs and maintain workflow continuity
• Dormitory leasing and renewal.
• Liaise with dormitory on Workers' issues. Rectify and ensure everything about Dormitory such as workers on home leave and if they check in dormitory are in order.