Admin Assistant

BEACON CONSULTING PTE LTD; Singapore; On-site; SGD 20,000 - 27,000; Full time

Job summary

BEACON CONSULTING PTE LTD in Singapore is seeking an organised Administrative Support to assist the research team with logistics, room/equipment setup, refreshments, documentation for payments, webchat management, note-taking and report generation.

You will answer phone calls, schedule meetings, greet visitors, coordinate with departments, manage temp logistics, book resources and liaise with external vendors. Entry level candidates are welcome.

Qualifications

• Minimum 'O' levels and above.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Good command of spoken and written English and a second language.
• Excellent interpersonal, communication and organisational skills.
• Able to work independently as well as in a team.
• Able to work with deadlines.
• Has an eye for detail and possesses problem-solving skills.
• Entry level candidates are welcome to apply.

Responsibilities

• Provide administrative support to the research team (e.g. set-up of room/equipment, preparation of refreshments for visitors, prepare documents for payments, manage webchat, note-taking, report generation).
• Answers phone calls, schedules meetings / events and attend to visitors in the office.
• Assist in logistics management for temps (e.g. assignment/return of equipment).
• Booking of resources (e.g. calendars, internal/external meeting rooms, equipment, flights and accommodations).
• Coordinate with internal departments (e.g. Business Development, Finance, HR, Design).
• Ensures that equipment is operational (e.g. repairs, maintenance, management of inventory and evaluating new equipment).
• Management of external vendors (e.g. courier, letter shopping, translation, printing, lucky draw prizes).

Skills

Communication

Interpersonal skills

Organisational skills

Attention to detail

Problem-solving

Teamwork

Deadline-oriented

Education

O level or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Description

Job Roles & Responsibilities:

• Provide administrativesupport to the research team (e.g. set-up of room/equipment, preparation of refreshments for visitors,preparedocumentsforpayments,manage webchat, note-taking, report generation).


• Answers phone calls, schedules meetings / events and attend to visitors in the office.


• Assistinlogisticsmanagement fortemps(e.g. assignment/return of equipment).


• Booking of resources (e.g. calendars,internal/external meeting rooms, equipment,flightsand accommodations).


• Coordinate with internal departments (e.g. Business Development, Finance, HR, Design).


• Ensures that equipment is operational (e.g. repairs, maintenance, management of inventory and evaluating new equipment).


• Management of external vendors (e.g. courier, letter shopping, translation, printing, lucky draw prizes).

Candidate’s ideal requirements:

• Minimum 'O' levels and above


• Proficient in Microsoft Word,Exceland PowerPoint.


• Good command of spoken and written English and a second language.


• Excellent interpersonal, communication and organisational skills.


• Able to work independently as well as in a team.


• Able to work with deadlines.


• Has the eye for detail andpossessproblem-solving skills.


• Entry level candidates are welcome to apply.