Admin Assistant

Element Materials Technology Singapore Pte Ltd; Singapore; On-site; SGD 26,784 - 35,712; Full time

Job summary

Element Materials Technology Singapore Pte Ltd is seeking a detail-focused data entry professional to support testing and reporting workflows. You will accurately transcribe data, perform calculations, and help prepare client reports and certificates of analysis.

The role involves proofreading for data integrity and maintaining organized filing systems for all source documents and outputs. Ideal candidates show high precision in high-volume data entry, with strong communication skills and

Qualifications

• Accurate data entry into systems and reports.
• Proficient use of MS Office for data processing and documentation.
• Strong attention to detail and numerical accuracy in calculations.
• Effective verbal and written communication in a professional setting.

Responsibilities

• Receive, review and register incoming job requests and test samples into the internal tracking system/database.
• Data Input: transcribe raw testing data, calculations, and technician notes into formal report templates or databases.
• Quality Control & Proofreading: cross-check data against source documents to correct discrepancies.
• Report Generation: compile data into client-facing reports and certificates of analysis; maintain filing systems for data worksheets and reports.
• Status Updates: assist department manager by checking the database to provide quick updates on job status; handle related administrative duties.

Skills

Data accuracy

Attention to detail

Basic math

Verbal communication

Written communication

Focus under load

Tools

Microsoft Office

Job description

Responsibilities:

• Receive, review and register incoming job requests and test samples into the internal tracking system / database.

• Data Input: Accurately transcribe raw testing data, calculations, and technician notes from worksheets into formal report templates or databases.

• Quality Control & Proofreading: Cross-check entered data against original source documents to identify and correct discrepancies or typos before final review.

• Report Generation: Compile completed data into client-facing reports and certificates of analysis.
  Filling & Archiving: Maintain organized digital and physical filing systems for all raw data worksheets, chain-of-custody forms, and issued reports.

• Status Updates: Assist department manager by checking the database to provide quick updates on job status. - General Admin: Handle related administrative duties.
  

Requirements:

• High-accuracy data entry

• Proficiency in Microsoft Office

• Attention to detail

• Basic Math Skills

• Professional verbal and written communication skills

• Ability to stay focused, engaged, and meticulous during high-volume, repetitive data entry tasks.