Admin Assistant (Manufacturing)

SMARTT PRECISION MFG PTE LTD.; Singapore; On-site; SGD 22,000 - 36,000; Full time

Job summary

SMARTT PRECISION MFG PTE LTD. is seeking a detail-oriented Administrative Assistant with a manufacturing background to support our manufacturing teams.

Responsibilities include documentation, data entry, reporting, and manpower coordination to ensure smooth daily operations in a fast-moving semiconductor environment. You will maintain production records and assist with audits, while coordinating with HR and production teams on manpower, attendance, and overtime.

Qualifications

• 1–3 years administrative experience in manufacturing/semiconductor preferred.
• Diploma/Nitec or equivalent qualification in Business Administration or related field.
• Proficient with Microsoft Office (Excel/Word/Outlook).
• Experience with ERP systems (SAP) or manufacturing documentation is a plus.
• Good organizational, communication and coordination skills.

Responsibilities

• Provide daily administrative support to Production, Engineering, Quality and other operational departments.
• Maintain and update production records, operational reports, attendance records and other manufacturing documentation.
• Assist with data entry, report preparation and document filing to keep records current.
• Follow up with relevant departments on outstanding documentation and operational matters.
• Maintain employee attendance, overtime records, shift schedules and manpower reports.
• Coordinate with Production Supervisors and HR on manpower arrangements, leave records and overtime submissions.
• Assist in compiling daily or monthly manpower and attendance summaries.
• Maintain filing and version control of operational documents and records.
• Prepare documentation for ISO audits, customer audits and internal inspections.
• Assist with purchase requisitions, departmental and production supplies, delivery records and vendor coordination.
• Ad-hoc assignments as directed by superiors.

Skills

Multitasking

Communication

Cross-functional teamwork

Education

Diploma/Nitec/Higher Nitec in Business Administration or related

Tools

Excel

Word

Outlook

SAP/ERP systems

Job description

About the role

We are seeking a detail-oriented and proactive Administrative Assistant with a manufacturing background to provide administrative and operational support to our manufacturing teams. The successful candidate will assist with documentation, data entry, reporting, manpower coordination and general administrative activities to ensure smooth daily operations in a fast-paced semiconductor manufacturing environment.

Key responsibilities

• Provide daily administrative support to Production, Engineering, Quality and other operational departments
• Maintain and update production records, operational reports, attendance records and other manufacturing documentation
• Assist with data entry, report preparation and document filing to ensure records are accurate and up to date
• Follow up with relevant departments on outstanding documentation and operational matters
• Maintain employee attendance, overtime records, shift schedules and manpower reports
• Coordinate with Production Supervisors and HR on manpower arrangements, leave records and overtime submissions
• Assist in compiling daily or monthly manpower and attendance summaries
• Maintain proper filing and version control of operational documents and records
• Assist in preparing documentation for ISO audits, customer audits and internal inspections
• Assist with purchase requisitions, departmental and production supplies, delivery records and vendor coordination
• Ad-hoc assignment assigned by superior(s).

About you

• Minimum 1–3 years of administrative experience, preferably in semiconductor, precision engineering, electronics or other manufacturing industries
• Diploma, Nitec, Higher Nitec or equivalent qualifications in Business Administration or a related discipline
• Proficient in Microsoft Office, particularly Excel, Word and Outlook
• Experience with ERP systems, SAP or manufacturing documentation is an advantage
• Good organizational, communication and coordination skills
• Meticulous, responsible and able to manage multiple tasks with minimal supervision
• Able to work effectively with cross-functional teams in a fast-paced manufacturing environment
• Good command of English; knowledge of Mandarin is an advantage for workplace coordination