ADMIN ASSISTANT

UNITED AUTOMOBILE SERVICES; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

A leading automobile service provider in Singapore is looking for an Assistant Executive to handle crucial procurement and administrative tasks. Responsibilities include preparing invoices, verifying order details, and coordinating with logistics. The ideal candidate is expected to monitor stock levels, accept orders, and maintain purchasing records. This role also entails providing general administrative support within the procurement department and executing ad-hoc duties as assigned.

Responsibilities

• Prepare and issue invoices.
• Verify order details such as quantity, pricing, and delivery timelines.
• Support buyer situations.
• Coordinate with warehouse and logistics on goods delivery.
• Monitor stock levels and manage alerts.
• Accept orders from suppliers when required.
• Monitor incoming stock for discrepancies or delays.
• Maintain purchasing records and update systems.
• Update product pricing and inventory movements.
• Handle rejects and facilitate return processes.
• Perform data entry for warranty.
• Provide general admin support to the procurement department.
• Execute other ad-hoc duties as assigned.

Job description

The Assistant Executive is responsible for:

• Prepare, issue Invoices.

• Verify order details such as quantity, pricing, and delivery timelines.

• Support the buyer situation.

• Coordinate with warehouse/logistics on goods delivery and stock receiving.

• Monitor stock level and alert.

• Accept orders from suppliers when buyers are unavailable.

• Monitor incoming stock and flag discrepancies or delays.

• Maintain accurate purchasing records and update the procurement system.

• Update product pricing, inventory movements

• Handle reject / return of defective inventory and facilitate the return process

• Data Entry for Warranty.

• Provide general admin support to the procurement department.

• Perform other ad-hoc duties as assigned