ADMIN ASSISTANT

AVANTIVA ENGINEERING & CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 22,000 - 36,000; Full time

Job summary

AVANTIVA ENGINEERING & CONSTRUCTION PTE. LTD. is seeking a diligent administrative professional to support daily operations, document handling, correspondence, and coordination with stakeholders.

The role includes HR-related tasks, data entry, and preparation of reports to assist management. You will work closely with teams across the organization to maintain accurate records and smooth communication. Proficiency in Microsoft Office, attention to detail, and the ability to manage several tasks

Qualifications

• Minimum Secondary School certificate or relevant qualification.
• Minimum 1 year of relevant administrative work experience in the construction and oil & gas industries.
• Proficiency in Microsoft Office, particularly Microsoft Word and Excel.
• Basic accounting knowledge and experience with accounting-related administrative tasks.
• Good communication and interpersonal skills.
• Able to work independently and collaboratively within a team.
• Well-organized, responsible, and detail-oriented.
• Knowledge of general office procedures and administrative practices.
• Able to handle routine administrative work carefully and accurately.
• Able to manage multiple tasks efficiently and meet deadlines.

Responsibilities

• Organize and maintain company documents and records to ensure accuracy and easy retrieval.
• Process emails, correspondence, filing, and data entry to support efficient communication and record-keeping.
• Assist with HR-related administrative tasks to support human resource functions.
• Coordinate with clients, suppliers, and internal teams to ensure smooth operations and effective communication.
• Prepare reports, documents, and administrative materials to support management.
• Carry out additional duties assigned by management to support organizational goals.

Skills

Microsoft Word

Microsoft Excel

Data entry

Communication skills

Organizational skills

Education

Secondary School Certificate or equivalent

Tools

Microsoft Office Suite

Job description

Job Summary

Perform administrative and clerical tasks to support company operations, including document preparation, correspondence handling, coordination with stakeholders, and assisting with HR-related matters.

Responsibilities

• Organize and maintain company documents and records to ensure accuracy and easy retrieval.

• Process emails, correspondence, filing, and data entry to support efficient communication and record-keeping.

• Assist with HR-related administrative tasks to support human resource functions.

• Coordinate with clients, suppliers, and internal teams to ensure smooth operations and effective communication.

• Prepare reports, documents, and administrative materials to support management.

• Carry out additional duties assigned by management to support organizational goals.

Preferred Competencies and Qualifications

• Minimum Secondary School certificate or relevant qualification.
• Minimum 1 year of relevant administrative work experience in the construction and oil & gas industries.
• Proficiency in Microsoft Office, particularly Microsoft Word and Excel.
• Basic accounting knowledge and experience with accounting-related administrative tasks.
• Good communication and interpersonal skills.
• Able to work independently and collaboratively within a team.
• Well-organized, responsible, and detail-oriented.
• Knowledge of general office procedures and administrative practices.
• Able to handle routine administrative work carefully and accurately.
• Able to manage multiple tasks efficiently and meet deadlines.