Admin Manager

Hanshika Engineering & Construction Pte. Ltd.; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

Hanshika Engineering & Construction Pte. Ltd. in Singapore is seeking an experienced Office Administrator to oversee the day-to-day administrative operations and support multiple departments. The role focuses on maintaining records, coordinating meetings, and ensuring smooth office function.

You will manage documents, onboarding, attendance records, and communications, while liaising with vendors and ensuring compliance with company policies and statutory requirements.

Qualifications

• 2–5 years of relevant experience in administration or office management.
• Strong organizational, planning, and time management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).

Responsibilities

• Oversee the day-to-day administrative operations to ensure the smooth functioning of the office.
• Manage office administration, facilities, equipment, and general maintenance.
• Maintain accurate company records, documents, contracts, and filing systems.
• Coordinate administrative support across all departments.
• Monitor office supplies, stationery, and inventory, and liaise with vendors and service providers.
• Ensure compliance with company policies, procedures, and statutory requirements.
• Prepare administrative reports, budgets, and operational documentation.
• Organize meetings, appointments, travel arrangements, and company events.
• Assist in HR administrative duties, including onboarding, attendance records, leave administration, and employee documentation.
• Handle incoming correspondence, phone calls, and internal communications.
• Resolve administrative issues promptly and recommend process improvements to enhance office efficiency.
• Perform any other administrative duties assigned by Management.

Skills

Organisational skills

Communication skills

Time management

Multitasking

Independent work

Problem solving

Education

Diploma or Bachelor's Degree in Business Administration

Tools

Microsoft Office

Job description

• Oversee the day-to-day administrative operations to ensure the smooth functioning of the office.
• Manage office administration, facilities, equipment, and general maintenance.
• Maintain accurate company records, documents, contracts, and filing systems.
• Coordinate administrative support across all departments.
• Monitor office supplies, stationery, and inventory, and liaise with vendors and service providers.
• Ensure compliance with company policies, procedures, and statutory requirements.
• Prepare administrative reports, budgets, and operational documentation.
• Organize meetings, appointments, travel arrangements, and company events.
• Assist in HR administrative duties, including onboarding, attendance records, leave administration, and employee documentation.
• Handle incoming correspondence, phone calls, and internal communications.
• Resolve administrative issues promptly and recommend process improvements to enhance office efficiency.
• Perform any other administrative duties assigned by Management.

Requirements:

• Minimum 2–5 years of relevant experience in administration or office management.
• Strong organizational, planning, and time management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Ability to multitask, prioritize work, and meet deadlines.
• Self-motivated, responsible, and able to work independently with minimal supervision.
• Strong problem-solving and decision-making abilities.

Preferred Qualifications:

• Diploma or Bachelor's Degree in Business Administration, Management, or a related discipline.
• Experience in supervising administrative staff.
• Knowledge of HR administration and office management systems.
• Experience in the construction or engineering industry will be an added advantage.