Admin Assistant

DESIGN AIRE ENGINEERING (S) PTE LTD; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

DESIGN AIRE ENGINEERING (S) PTE LTD in Singapore seeks an administrative assistant to support the Project, Servicing & Accounts Department. You will file and organize documents, type quotations and purchase orders, and issue invoices.

You will also handle telephone inquiries, collect mail, and format documents using Microsoft Word and maintain order records in Microsoft Excel to ensure smooth project and service operations.

Qualifications

• Experience in administrative support for project/servicing operations is a plus.
• Proficiency in MS Word and Excel required.
• Ability to manage filing and billing processes efficiently.

Responsibilities

• File and organize documents to maintain accurate records for the Project and Servicing Department
• Type quotations and purchase orders to support project and service operations
• Issue invoices promptly to ensure timely billing and payment processing
• Answer incoming calls professionally to provide information and direct inquiries
• Collect letters from the post box to manage incoming correspondence
• Use Microsoft Word to create and format documents for quotations and correspondence
• Use Microsoft Excel to maintain and update records related to orders and invoices

Skills

Document filing

Quotations preparation

Purchase orders

Invoicing

Phone handling

Mail handling

Tools

Microsoft Word

Microsoft Excel

Job description

Job Summary

Assist the Project,Servicing & AccountsDepartment in an air conditioning company by managing document filing, preparing quotations and purchase orders, issuing invoices, handling phone calls, and collecting mail.

Responsibilities

• File and organize documents to maintain accurate records for the Project and Servicing Department
• Type quotations and purchase orders to support project and service operations
• Issue invoices promptly to ensure timely billing and payment processing
• Answer incoming calls professionally to provide information and direct inquiries
• Collect letters from the post box to manage incoming correspondence
• Use Microsoft Word to create and format documents for quotations and correspondence
• Use Microsoft Excel to maintain and update records related to orders and invoices