Administration Executive

Private Advertiser; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Private Advertiser is seeking an administrative professional to support daily office operations in Singapore. You will handle clerical duties, travel bookings including flights and hotels, and manage filing, correspondence, and office supplies.

The role requires strong organizational and communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Independent work and reliability are essential.

Qualifications

• Diploma or equivalent qualification.
• 1-3 years of relevant administrative experience preferred.
• Proficient with Word and Excel.

Responsibilities

• Handle daily office administration and clerical duties.
• Handle all travel bookings, including flights, hotel and transfer arrangement.
• Manage filing, records, documents and correspondence.
• Prepare letters, reports and other administrative documents.
• Handle office supplies, pantry items and stationery.
• Coordinate office maintenance, repairs and service providers.
• Liaise with suppliers and vendors when required.
• Assist with purchasing and office expenses.
• Arrange meetings, company events and other office activities.
• Ensure the office is clean, organised and properly maintained.
• Perform other administrative duties and ad-hoc tasks assigned by management.

Skills

Communication skills

Organizational skills

Independent work

Multitasking

Interpersonal skills

Education

Diploma or equivalent qualification

Tools

Microsoft Office

Job description

Job Descriptions :

• Handle daily office administration and clerical duties
• Handle all travel bookings, including flights, hotel and transfer arrangement
• Manage filing, records, documents and correspondence
• Prepare letters, reports and other administrative documents
• Handle office supplies, pantry items and stationery
• Coordinate office maintenance, repairs and service providers
• Liaise with suppliers and vendors when required
• Assist with purchasing and office expenses
• Arrange meetings, company events and other office activities
• Ensure the office is clean, organised and properly maintained
• Perform other administrative duties and ad-hoc tasks assigned by management

Job Requirements :

• Diploma or equivalent qualification
• 1-3 years of relevant administrative experience preferred
• Good knowledge of Microsoft Office, especially Word and Excel
• Good communication and organisational skills
• Detail-oriented and able to work independently
• Able to manage multiple tasks and meet deadlines
• Responsible, reliable and proactive
• Good interpersonal skills and able to work well with colleagues
• Willing to handle general office and ad-hoc administrative duties